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In Regards to Vendor Management: -
Pertain to MIS work, collating the details of all Bangalore location branches in terms of the following data: -
Update the Open PO’s & Invoice tracker day to day basis. Handing JLL Staff Mobile Claims (PAN INDIA) all entities HSBC Locations. Handling Petty cash / Travel Expenses for GR Pan sites. Preparing the POR (Purchase Order request) based on approved vendor quote, SCM reviewed & Client approved. Preparing & Issuing the Work Authorization letter for the new vendor in order to start the service, until the registration process is completed. Handing Adhoc / AMC / Quaterly PO’s, in terms of renewal & tracking the vendor continuation of services. Compliance of Tax Invoices, Debit Note & Credit Note Invoices. Follow up the Audit documents from Compliance team & attend the JLL Audit & also HSBC Quarterly Audit to achieve the 100% scoring. Follow up the No Due Certificate from the Vendors on Quarterly basis. Co-ordinate with finance / procurement team on various queries and concerns to address vendor related concerns. Sending Payment Advices to vendor Partners post release in our system. Finance Co-ordination in getting rejected / E-way / Fresh invoices for processing in our system. Updating monthly Labor Allocation File for our Bangalore site employees on capturing LOP/Termination & Absconding cases. Co-ordination with our IT / Admin team for booking cab’s, accommodation for JLL VIP visits for Bangalore location. Attending into Conference calls by giving constructive inputs with our regional finance / sourcing team in closing the outstanding payments to Bangalore GR sites. Co-ordination with finance for new site BU / Location / SMM code creations also mapping employees in PS for the billing purpose. Handling calls with vendor partners in order to supply & provide the details on urgent Client requirements for the respective sites. Assisting FM for the new sites which are going live for the operation requirement to start-up smooth operations at sites.
Location:
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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