Within the Global Regions ITMO department we are looking for a principal IT project coordinator/ IT project lead (referred to as principal IT project coordinator). The principal IT project coordinator works independently with general supervision on larger, moderately complex portfolio, program and project (PPP) assignments to support. As part of supporting PPP initiatives, the principal IT project coordinator takes full responsibility of the outcomes via effective organization and leadership regarding e.g.: business case and benefits management, stakeholder management, risk management and issue resolution, planning and control, change management and quality management. The principal IT project coordinator directs and supports one or more PPP teams, engaged in global initiatives across functional and regional organizations, and contributes to the completion of initiative milestones. The principal IT project coordinator also makes adjustments or recommends enhancements in systems and processes to solve problems or improve effectiveness.
Responsibilities may include the following and other duties may be assigned.
As a principal IT project coordinator, you take full responsibility for the supporting activities regarding PPP-initiatives: definition, documentation and successful completion of PPP supporting activities (typically with significant business, political, or high-profile impact, and high-risk dependencies). You adopt and adapt project management methods and tools, selecting appropriately from plan-driven/predictive approaches or more adaptive (iterative and agile) approaches and translate this to the Medtronic IT-environment. Regarding the PPP-initiatives you support, you ensure that effective project control, change control, risk management and testing processes are maintained. You monitor and control resources, revenue and capital costs against the initiative(s) budget and manage expectations towards the PPP-responsible. As principal IT project coordinator you have defined authority and accountability for actions and decisions within a significant area of work, including technical, financial and quality aspects.
I. Reporting & PPP support.
1. Ensure timely delivery & quality of overall reporting and PPP deliverables;
2. Responsible for monitoring and reporting on budget and resources;
3. Challenge Portfolio, Program, Project and Prdouct Managers with respect to PPP deliverables timeliness, quality, accuracy and integrity;
4. Prepare financial reporting and analysis;
5. Prepare and lead meetings and make minutes of meeting if required;
6. Consequent follow-up on actions.
7. Timely escalation of issues to all relevant stakeholders.
8. Support different type of projects Salesforce, SAP, Data & Analysis space, etc.
9. Release management support activities.
II. PPP Services.
1. Co-develop PPP plans and proactively assist regular scheduling activities;
2. Provide accurate PPP dashboard reporting & metrics (status on the triple constraints);
3. Provide guidance during the financial forecasting (budget) process and proactively assist regular financial management. initiation of PO’s, follow-up of SAP actuals, etc.
4. Structure regular review and tollgate meetings;
5. Prepare communication and/or escalations on the issues/risks and the required contingency/mitigation actions to the project sponsor and stakeholders;
6. Secure documentation of all relevant PPP documents, decisions and changes.
III. Improvements & Innovation
1. Deliver proactive input into PPP Process, -Governance and –Documentation improvements;
2. Support the roll-out and embedding of PPP management methods;
3. Participate initiatives to improve the efficiency and effectiveness of the project management processes in cooperation with IT Means & Methods.
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