Executive Assistant to India Country Head and India Executive Assistant Coordinator
What you will be responsible for:
Independently and efficiently administer country head calendar by coordinating complex meetings involving senior level internal and external participants including clients, vendors, regulators, and government officials, and professional associations
Organize and execute travel arrangements often involving complex logistics and coordination with internal and external counterparts
Determine priority of matters of attention for the country head; redirect matters to staff to handle, as appropriate
Handle highly confidential and sensitive information that pertains to company strategy, client issues, and employee related matters
Prepare, reconcile, and submit expense reports
Exercise discretion and judgment with respect to matters of significance such as managing deliverables, resolving issues, prioritization of projects, etc.
Work in close partnership with EAs across business areas and geographies
Act with diplomacy and discretion, work well under pressure always maintaining professionalism
Respond to and screen telephone calls to determine proper resolution or routing
Review and disseminate incoming documents and communications
Ensure country head has required reports, updates, and meeting materials on a daily, weekly, monthly or quarterly basis
Plan events, catering and reserve internal or external venues as needed
Operate as manager and coordinator for the Executive Assistants (EAs) based in India to ensure consistent approaches and standards, trouble shoot issues, and create a greater sense of community amongst the team
Train, motivate, develop, and evaluate staff
Qualifications
10+ years supporting senior executives
Proficiency in the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel); advanced knowledge of Microsoft Outlook including calendar tasks, journals and contacts
Modern and innovative working concepts and an ability to drive continuous improvements with processes, tools and approaches
Exceptional writing, editing and proofreading skills
Exercise good judgment in the face of ambiguous information
Ability to use discretion in researching and analyzing problems
Enjoys a rapidly changing environment; ability to adapt to changing priorities and meet deadlines
Strong interpersonal skills and customer-service oriented with skills in establishing and maintaining effective working relationships at all levels
Self-motivated, willing to assume responsibility without direct supervision
