Who we are?
At Inchcape Shipping Services, our vision is to have a connected world, in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean. Inchcape combines its worldwide infrastructure with local expertise through our global network of over 240 proprietary offices, across 60 countries and a team of more than 2,500 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors as well as naval, government, and intergovernmental organizations.
We have an ambitious growth model, and a career here is certainly going to be rewarding. It will allow you to bring your skills and experience. We embrace change, are open to new thinking, and are pushing for positive change in our industry.
Role Summary:
We have an exciting opportunity for a Disbursement Accounts Executive to join our growing team. In this position, you will be responsible for carrying out responsibilities assigned by the team to ensure accurate and timely processing of Disbursement Accounts (DAs) and vendor invoices.
Key Accountabilities:
As part of the DA processing team, the individual would be accountable for:
- Evaluating PDAs, Close Estimates, and Final DAs received from local port agents to ensure accuracy by cross-checking: Port Tariffs, Customer Agreements, and Historical Port Costs.
- In case of any discrepancy with rates or supporting documents; query the same with a local office.
- As directed by the principle, accurately assign costs to the relevant service line and cost code.
- Ascertain that the chosen currency corresponds to the country and the estimated time of arrival (ETA).
- Track approval of PDAs within the required timeframe before ETA. Flag any operational risks or delays proactively.
- Reporting FDA copies as per customer requirements
- Prior to ETA, make sure the client has approved the PDAs in the allotted time. Proactively mark any operational risks or delays.
- Ensure the escalation matrix is followed as per the SOP.
- Make sure that FDAs are proceeding within the TAT
- Resolving End to end queries related to the local office and customer within the defined timeframe with the assistance of Sr. Executive or Supervisor
Key Deliverables:
- Ensure all DAs are in line with service requests from the client and check supporting documentation.
- Create Final DA in following client requirements.
- Assisting Sr. Executive and Supervisor with DA submission reporting
- Follow any task assigned to data entry or reporting
Required Knowledge (Essential)
- Proficient with Microsoft Office (Word, Excel)
- Should know about Outlook & its functions.
- Should have basic accounting knowledge.
- Good in written and spoken English
- Customer service mindset
Required Knowledge (Desirable)
- Basic understanding of Shipping terminologies.
- Maritime industry knowledge
- Port Agency work
Education and Professional Qualifications:(Essential)
Graduate in any stream (Preferably B. Com)
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