Female Administration Assistant

Full job description

We are looking for a highly organized and tech-savvy Administrative Assistant to provide essential support in daily office operations. The ideal candidate should possess strong administrative skills along with a solid technical background, including proficiency in internet browsing, MS Office suite, and online tools like PDF converters. This role requires multitasking, attention to detail, and the ability to manage administrative tasks efficiently while also utilizing various software and digital tools.

Key Responsibilities:

Administrative Support:

• Perform general administrative duties including scheduling appointments, handling correspondence, organizing meetings, and managing calendars.
• Prepare and format documents, reports, presentations, and spreadsheets using MS Office tools (Word, Excel, PowerPoint).
• Manage incoming and outgoing communications, including emails, phone calls, and messages.
• Assist in preparing agendas, taking minutes, and coordinating follow-ups for meetings.
• Maintain and organize office files, records, and databases in both physical and electronic formats.
• Document Management:
• Organize and manage digital files and folders, ensuring that documents are properly named, categorized, and easily accessible.
• Assist in document preparation and ensure that files are correctly formatted and stored.
• Handle confidential information and ensure data privacy and security at all times.

General Office Operations:

• Assist with ordering office supplies, keeping track of inventory, and ensuring a well-stocked work environment.
• Maintain office equipment, ensuring that it’s properly functioning and troubleshooting minor issues.
• Coordinate with vendors and service providers for office needs (e.g., maintenance, supply deliveries).