Facility executive

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

• Organize team events
• Front Office day to day activity handling
• Visitor management
• Courier management
• Handle the HK 5S Activity, Should have knowledge Factory 5S process
• Chemical & MSDS Awareness
• Detail-oriented and capable to prioritize various assignments
• Should be able to maintain calendars for multiple executives in the organization
• Coordinate with other Executive Assistants when scheduling meetings
• Manage general departmental administrative activities
• Handle printing and collating work
• Support and cross-train other EAs
• Provide leadership support
• Handle phone calls and convey important messages on time, every time.
• Maintain confidentiality with crucial data of the organization
• Provide support to new recruits with facilities and necessary assets

• 2+ years of experience in an admin executive position
• Broad understanding of executive administrative practices and processes
• Independent and able to work with minimal supervision
• Knowledge of HR policies and procedures can be considered as an advantage
• Strong knowledge of MS Office and basic computer skills
• Experience in preparing cash flow statements, budgeting and expense control
• Proficient in health and safety regulations
• Excellent verbal and written communication skills, and the ability to present ideas clearly
• Cafeteria Operation end to end & Billing
• Garden management & activity operation
• Facility Pest control & MSDS awareness
• Stationery, Pantry, HK & Other operation related to IFM Inventory management
• IFM Asset Inventory management

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.