Site Administration Coordinator

Administration Activities.

General Activities:

• Notice Preparation and Circulate ORA Dist. All (Tamil & English)
• Preparation of staff invitation letter and visa covering letter.
• Training Program coordination for operator and staff.
• Documentation of Attendance Sheet, Feedback Form and Operator OJT.
• Horticulture -Outer periphery and lawn maintenance
• Shopfloor Visit, Canteen Visit, and Locker room visit to ensure the cleanliness.
• Check and monitor Drinking can availability.
• Hazardous Scrap disposal coordination
• Preparation of work permit for temporary work.

     Time office/MIS Activities:

• ESSL Biometric Attendance updating on  Daily Basis (Contract Labors UMS, Casagrande,  SIS, Sunflower) and OE/OW/DET/TAT Employee ID Creation.
• MIS Report preparation (OW/DET/TAT/ MS/SIS/Casagrand/Aiga/Step Pharmacy/EAFS)
• OMS Absenteeism updating
• Contract Labors Shift wise Absenteeism monitoring and Contract Salary Monthly Bill’s closing. 
• Ensure contract Labors compliance.

Manpower:

• Housekeeping, Security, Gardening, OHS ,Pantry Maintaining.
• Employees OE/OW/DET Gate Attendance Monitoring
• Security intelligence service (Security Guard) Sunflower (Gardener) Step Pharmacy (OHS), Universal Manpower service (Manpower contract),to make sure the head count is rightly tallied asper the biometric attendance and Salary preparation. 
• Tracking Absenteeism category wise and reducing absenteeism through counselling.
• Closing contract attendance & Bills
• Ensured 100% manpower deployed department wise
• Attrition Percentage rate reduced in Trainee category through TEI like fun@work, sports events and counselling
• Revision and fixation of minimum wages

Transport/Canteen:

• Canteen Visit Check Food Quality and Canteen Facility related Query Handling 
• Canteen Equipment Maintaining 
• Canteen Food count monthly draft preparation and Closing Bills.
• Transport movement monitoring and monthly bills closing.
• Canteen, Transport, Safety, Sports Committee Meeting schedule organize and MOM circulate .
• Company Vehicle Hyundai I10/KIA, Ambulance Insurance/Pollution Renewal and Pick up and Drop Movement Monitoring.

Welfare Activities:

• Yearly Budget Preparation and Monthly Provision Given to Finance.
• Housekeeping Material /Stationery order Inward cost checking and ensure that material available asper the flow. 
• Support CSR Activities
• Welfare activities such Shoes/Uniform/Safety Goggles /Sample approval and consent with union EHS,PR/PO/Sizing ,Order follow up and timely delivery.
• Organized yearly once Uniform and Shoes with RAS approval 

Customer/Auditors Arrangements

• Cab booking for company employees’ asper the requirement
• Arranging customer / visitor flight ticket booking / hotel room booking and transport arrangements
• Welcome Kit/Welcome Board arrangements handling
• Plant visual display and Maintenance activities 

Administration Expense management:

• Purchase Office equipment like Pantry Items/Plantation Trees Purchase of Customer /Auditors Biscuits, Coke general expense handling. 
• Administration Expense Handling and Administration General Expenses Bills Closing timely.

Security:

• Security CCTV Monitoring 
• Recruitment of security and ensure service are in place
• Service Bills MRN Closing work.
•  Material Gate Vehicle Movement Monitoring
• Material Gate Delivery Challan Monitoring
• Support internal legal compliance, external vendor, government authorities and local stockholders management.
• Visitor Control Management for Safety
• Security Checking and Gate keeping control entrance of promises. 
• Liaison with External authorities (Pollution Board, Food Safety Officered ,Gov Officers)
• Security Records Maintenance 

 Indent /PO Request and Follow up:

• I Valua, Indent Creation and QAD Approval  follow up.
• Ensure contract agreement and renewal process handling.
• Contractors’ Coordination to service-related activities Handling

       Employees Insurance:

• Employees Compliance and Grievance handling 
• Employees insurance Addition /Deletion co ordination 
• To support medical claim process

Employee engagement Activity

• Training Program organizing
• Employee engagement activities/Event conduct to motivate all employees.
• Organizing Monthly communication meeting for all employees
• Town Hall Meeting Organizing 
• Events Management – Fun work, Weekly Sharing, Birthday celebration, Best QCC selection, Best Suggestion selection, Team outing, Festival celebrations etc.