Executive Assistant to Dual VPs - Global & International Business Operations

Ciena is committed to our people-first philosophy. Our teams enjoy a culture focused on prioritizing a personalized and flexible work environment that empowers an individual’s passions, growth, wellbeing and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.

Why Ciena: 

• We are big proponents of life-work integration and provide the flexibility and tools to make it a reality with remote work and potentially, part-time work. 

• We believe an inclusive, diverse and barrier-free work environment makes for empowered and committed employees. 

• We recognize the importance of well-being and offer programs and benefits to support and sustain the mental and physical health of our employees and their families and also offer a variety of paid family leave programs. 

• We are committed to employee development, offering tuition reimbursement and a variety of in-house learning and mentorship opportunities. 

• We know that financial security is important.  We offer competitive salaries and incentive programs, RSU’s (job level specific) and an employee share option purchase program. 

• We realize time away to recharge is non-negotiable.  We offer flexible paid time off! 

• Great work deserves recognition. We have a robust recognition program, with ongoing and enhanced awards for exemplary performance. 

How You Will Contribute: 

Support the administrative needs of 2x Executives; VP Global Business Operations & VP Business Operations, International.

• Advanced Outlook Experience ESSENTIAL – No training will be given. 
• Candidate must have experience looking after multiple calendars
• PC proficiency & MS Office suite (Word, PowerPoint, Excel)
• Strong verbal and written communication skills
• Capable of handling international and multicultural environment
• Capable of understanding and managing global time zone
• When booking travel itineraries is sensitive to the quickest route, conscious of minimizing layovers and understands minimum connection times needed.
• Capable of handling confidential documents and conversations in a professional manner
• Excellent organization skills/detail oriented
• Ability to prioritize and reprioritize throughout the day and use good judgement / own initiative
• Quickly understands and adapts to executive’s requirements and preferences
• Ability to work with minimal supervision
• Fully independently and be 1 step ahead

 
Responsibilities 

• Advanced Outlook Experience ESSENTIAL – No training will be given. 
• Candidate must have experience looking after multiple calendars
• PC proficiency & MS Office suite (Word, PowerPoint, Excel)
• Strong verbal and written communication skills
• Capable of handling international and multicultural environment
• Capable of understanding and managing global time zone
• When booking travel itineraries is sensitive to the quickest route, conscious of minimizing layovers and understands minimum connection times needed.
• Capable of handling confidential documents and conversations in a professional manner
• Excellent organization skills/detail oriented
• Ability to prioritize and reprioritize throughout the day and use good judgement / own initiative
• Quickly understands and adapts to executive’s requirements and preferences
• Ability to work with minimal supervision
• Fully independently and be 1 step ahead

What Does Ciena Expect of You? 

• Initiative – You’re a self-starter who works with limited direction and is committed to delivering against aggressive deadlines. 

• Agility – You are readily able to make key decisions and manage competing and ever-changing account priorities and are largely driven by the software development process. 

• Communication expertise – you have the ability to influence and tailor your message and ideas to the audience to ensure understanding and consensus. 

• The flexibility to work independently and as part of a broader team – you thrive in a multi-disciplinary team environment, but are comfortable working independently as required. 

• Relationship builder – With an ability to influence, you’re able to get work done through others. 

• A commitment to innovation – you keep abreast of the market and competitive developments and are always keen to formulate new ideas and problem-solving.  

Education / Experience 

• Degree preferred.
• 3 - 5 years as EA / Executive Assistant to BUSY executive is essential. 

DESIRED CHARACTERISTICS:

• Organized / efficient
• Accountable
• Flexible
• Time urgent
• Responsive
• Assertive
• Representative
• Comfortable asking questions
• Comfortable to work in a multicultural and international environment
• Fulltime

Job Location: Gurgaon