Amazon’s Payments organization is seeking an Executive Assistant to perform a variety of executive assistant duties for Amazon Payments Technical Director. The successful candidate will demonstrate the ability to drive results in an ambiguous environment, with a high level of attention to detail. Executive Assistant will be at the center of the team and will be part of the glue that helps our AP India operate efficiently, effectively and happily. This role is for you if you are organized, energetic, self-motivated, kind and care about the employee experience. This role is for you if you seek a role in which you can contribute, learn, build, and be challenged.
The role requires superior attention to detail, great organizational skills, ability to find solutions to problems, juggle multiple requests, and identify ways to drive efficiency. This is a hands-on role, the ideal candidate must be a self-starter willing to “roll up the sleeves,” think and move fast, dive deep, and get things done. Anticipating and planning for changes, and the ability to stay organized while helping others get organized are critical skills.
A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives is important. A sense of humor is critical, as is flexibility and the ability to change direction at a moment’s notice. The successful candidate will possess the skills to react with appropriate urgency to situations which require a quick turnaround, be able to take effective action without having to know the complete picture, and proactively solve complex problems. Based on the candidate’s interest and expertise, s/he can also choose certain project work streams in which to participate.
Key job responsibilities
This role will support the Amazon Payments Director by
• Management of calendar and scheduling requirements across multiple geographical time zones.
• Manage effective communication with Internal & External stakeholders/partners
• Plan, coordinate and ensure the Directors schedule is followed and respected. Act in a way as a ‘’gatekeeper’’ and ‘’gateway’’, creating win-win situation for direct access to the Director’s time.
• Tracking and helping drive completion of key deliverables and following up on outstanding items.
• Arranging air/hotel/ground transportation while creating detailed travel itineraries.
• Drive team activities (including staff meeting agendas and notes, org-wide meetings, social outings, catering, supply ordering, and other key logistics).
• Managing travel & expenses, event planning, meeting agenda management, and invoice and financial processing
• Attending key talent acquisition leadership meetings and taking minutes. In conjunction with the leader, create agendas for these meetings, drive key actions, follow up with constituents, and circulate minutes
• Driving close collaboration with other Executive Assistant peers by building relationships throughout the Business & Global Talent Acquisition teams and across the company.
We are open to hiring candidates to work out of one of the following locations:
Bangalore, KA, IND
- Experience with Microsoft Office products and applications
- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
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