As an Executive Assistant, you will complete high volumes of tasks with minimal guidance or supervision while maintaining awareness of deadline sensitivity. As such, the candidate must be skilled at anticipating problems, creating contingency plans, managing multiple priorities, problem solving and organizing logistics. A successful candidate will want to take on varied and exciting new projects and also learn new skills. You will need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups
A day in the life
As an Executive Assistant, you will work in a team environment, build effective working relationships inside and outside of the group, while keeping abreast of general business objectives, policies, standards, services, facilities, procedures and related information in order to maintain a comprehensive awareness of the organization. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly and handle multiple tasks at once. You will manage complex calendars, scheduling with diplomacy, organize team activities (staff meetings, off-sites, engagement events), manage travel scheduling, co-ordinate purchase orders.
An important key to our success is building and maintaining healthy relationships across the organization. A big part of your job will be to understand the organizational structure and strengthen our relationships and collaboration with adjacent teams. So, as you begin to meet people and establish your network it's important to foster strong relationships of trust and cooperation, and to build up a good "map" of how the various teams and leaders fit together.
- Experience with Microsoft Office products and applications
- Bachelor’s degree and 3+ years work experience in an administrative assistant function
- Positive, proactive, very detail oriented and driven to succeed
- Excellent written and verbal skills
- Desire and aptitude for learning new concepts quickly
- Ability to handle highly confidential information
- Manage complex calendars and scheduling with diplomacy and discretion.
- Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
- Ability to work in a highly ambiguous environment
- Manage domestic and international travel arrangements
- Track and help drive completion of key deliverables and follow up on outstanding items
- Bachelor’s degree and 3+ years work experience in an administrative assistant function