Job Title : Executive Assistant
Leadership support
Supporting Head of PIC, HR and Finance in their day-to-day operations/functions, such as, structuring and scheduling high profile meetings with various levels of stakeholders and providing necessary support in networking (internal and external).
Managing their travel, expense report submissions and all required administrative tasks. (Arranging air/hotel/ground transportation while creating detailed travel itineraries)
Management of calendar and scheduling requirements across multiple geographical time zones.
Manage effective communication with Internal & External stakeholders/partners
Plan, coordinate and ensure the schedules are followed and respected. Act in a way as a “gatekeeper” and “gateway”, creating win-win situation for direct access to the leader’s availability.
Coordinate PIC LT level meetings
Preparing agenda and ensuring meetings are coordinated efficiently
Proactive planning and execution of the tasks assigned, follow-up of the task of PIC LT Meetings, Strategy, Quarterly meeting and ensuring continuous improvement.
PIC wide events
Co-ordinate and support Town Meetings, Team Lunch & Dinner, OBL etc.
Coordinate preparation and calibration meetings for Town Halls, R&R etc
Visitor Management
Ensuring flawless planning and management of visitors to PIC.
Publishing of the visitors’ travel schedule and actively managing their meetings with PIC Head, HR & Finance
Plan and schedule PIC overview/strategy meetings with visitors and LT
Coordinating with EA team for agenda, logistics & BU gemba walks
Executive Admin Lead & Functional Leader
Act as the functional leader for all PIC Executive assistants and help in creating a collaborative team culture to take the EA team to the next level of operational excellence
Driving close collaboration with Business & Global EAs by building relationships throughout the teams and across the company.
BCP – be an active contributor in coordinating and supporting the BCP core team.
Continuous improvement of policies and processes for better output, increased productivity and quality
Preferred Qualifications
Bachelor’s degree
Skill Required
Excellent communication skills (written and oral)
Ability to build strong relationships, and manage multiple projects effectively
Must be able to work cooperatively with other employees and managers to get things done
Strong organizational skills, time management skills, and ability to work under pressure
Be an active team player
Positive and proactive working attitude, and high ethical, integrity standards, and discretion in handling confidential information
Ability to learn and apply new skills
Ability to work under limited supervision; methodical and thorough with a focus to detail and completion of tasks.
How we work together
We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.
Onsite roles require full-time presence in the company’s facilities.
Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.
About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our commitment to diversity and inclusion here.
