Executive Assistant

Business Unit:Cubic Transportation SystemsCompany Details:When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people’s lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners.
We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Defense (CD). Explore more on Cubic.com.Job Details:

Essential Job Duties and Responsibilities:

• Performs administrative support involving all levels of complexity for site management/staff.
• Compiles and prepares information and materials needed for conferences, correspondence, meetings, etc.
• Takes initiative to resolve administrative issues and problems, gathers necessary information, and contacts appropriate personnel as needed and makes recommendations for implementation.
• Sets up and coordinates meetings and appointments as needed.
• Compiles and prepares reports and summaries.
• May compose correspondence on own initiative regarding administrative matters.
• Requests and maintains office supplies.
• Arranges for office equipment repairs and servicing as needed.
• Arranges for proper approvals for documents.
• Initiates travel arrangements and processes expense reports.
• Handles, processes, and maintains proprietary and/or confidential data.
• Assists in developing and documenting office and administration procedures for assigned functional areas.
• May advise and train lower level assistants/clerical personnel as needed.

Minimum Job Requirements:

• High school degree/diploma, or equivalent, plus a minimum of three years of experience performing clerical, secretarial or administrative duties. 
• College courses, secretarial school, and computer training desirable
• Proficient in the use of a personal computer and word processing software.  Knowledge of spreadsheet, database, presentation, e-mail and appointment scheduling software required. 
• Ability to operate standard office equipment such as a computer, copy and fax machines, and calculators. 
• Must be able to exercise tact, diplomacy, courtesy and judgment in communications with all levels of employees and outside contacts. 
• Ability to follow written and verbal directions. 
• Ability to perform clerical and administrative work requiring a high degree of accuracy. 
• Ability to prioritize work, complete multiple tasks and work under deadlines.
• Ability to work at a computer for extended periods of time.  Good oral and written communication skills.

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements.  Duties, responsibilities and requirements may change over time and according to business need.

Worker Type:Employee