Executive Assistant

We are gently asking you to read the job positing carefully and thoroughly. We belive a good communication starts from the understanding of job posting.

We take pride in continuous evolution. The driving force behind our business growth is a skilled and dedicated project management team. We’re searching for a highly qualified project coordinator to help us maintain our position as an innovative authority. The ideal candidate will have production experience and strong skills in work-plan development and progress tracking. The project coordinator will also prepare and present updates regularly to relevant management channels, ensuring that our goal of innovation is being achieved.

Role and Responsibilities

Leadership support

• Managing their travel, expense report submissions and all required administrative tasks. (Arranging air/hotel/ground transportation while creating detailed travel itineraries)
  

Management of calendar and scheduling requirements across multiple geographical time zones.

• Manage effective communication with Internal & External stakeholders/partners
  
• Plan, coordinate, and ensure the schedules are followed. Act as a “gatekeeper” and “gateway”, creating win-win situation for direct access to the leader’s availability.
  

Coordinate IT MT/LT level meetings

• Preparing agenda and ensuring meetings are coordinated efficiently
  
• Proactive planning and execution of the tasks assigned, follow-up of the task of IT MT/LT Meetings, Strategy, Quarterly meeting and ensuring continuous improvement.
  

IT events

• Co-ordinate and support Workshops, Town Meetings, Team Lunch & Dinner, OBL events, etc.
  
• Coordinate preparation and calibration meetings for Town Halls, R&R, etc
  

Visitor Management

• Ensuring flawless planning and management of visitors to PIC.
  
• Publishing of the visitors’ travel schedule and actively managing their meetings with PIC Head, HR & Finance
  
• Plan and schedule PIC overview/strategy meetings with visitors and LT
  
• Ensuring visits run smoothly and manage all logistics flawlessly
  
• Coordinating with EA team for demos
  

Reports

• Coordinate strategy status reports for the quarterly meetings
  
• Coordinate collation/uploading of CTO MPR report on monthly basis
  

Required skills and qualifications

• Excellent communication skills (written and verbal)
  
• Ability to build strong relationships, and manage multiple projects effectively
  
• Must be able to work cooperatively with other employees and managers to get things done
  
• Strong organizational skills, time management skills, and ability to work under pressure
  
• Be an active team player
  
• Positive and proactive working attitude, and high ethical, integrity standards, and discretion in handling confidential information
  
• Ability to learn and apply new skills
  
• Ability to work under limited supervision; methodical and thorough with a focus to detail and completion of tasks.