Executive Assistant

Work Schedule

Environmental Conditions

Job Description

• Responsible for day-to-day office activities for designated Director(s)
• Schedule and plan meeting and appointments. Publish minutes of meetings and required follow ups
• Crafting, maintaining, and entering information into databases including customer contacts , ensuring accuracy and validity of information
• Lead calendar for designated Director
• Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed
• Read and route incoming mail and process outgoing mail
• Assist in planning company events, meetings, luncheons and employee team building activities or special projects
• Assist designated leaders in expense claim procedure ensuring timeliness and accuracy
• Engaging with vendors & visitors in office
• Handle sensitive information in a confidential manner
• Handle conference room booking/meeting space
• Coordinating travel by booking accommodations and reservations needs as required

Qualification, Skill & Experience:

- Graduate in any stream-

- Demonstrated ability as an Executive Assistant reporting directly - to senior management

- Excellent in MS Office

- High ability to comprehend, highly organized and ability to multi task