Executive - Administration - Rail & Inland Terminals - Powar Kheda

Key responsibilities

• Daily checking facility cleaning, housekeeping services, Canteen Round, Terminal CFS/ICD/WH/ Yard round
• Vendor Bill collection, Processing, and timely payout as per TAT and Zero pendency beyond 60 days
• PPE and Safety Shoes distribution and record keeping
• Maintaining and validating records of Stationary/Pantry stock on monthly basis
• Managing Transport services used for employee transport. Allocation of vehicles and maintaining daily log sheet for all shifts
• Daily courier service Management at Terminal both inward and outward and maintaining records
• End to end logistic arrangements for all events at Terminal as per engagement calendar
• All Partner Agreements to be renewal to be initiated 60 days in advance and ensure partner compliance on monthly basis in Simpliance portal
• Stationary requirement from function, indenting and distribution
• Developing vendor pool for local Admin requirements and aligning vendors for AMC
• Raising PRs for monthly admin procurement activities
• Raising PRs for monthly admin procurement activities
• Ensuring the office is stocked with necessary office supplies
• Working with the accounting and management teams to set budgets, monitor spending and other expenses
• Repair & Maintenance activities of Offices
• Processing of Vendors Monthly invoices
• Canteen Management
• Security Management
• Vehicle Management
• Monthly stationary arrangement
• Coordination with Local Administration for Renewal of Licenses and Registration

Qualification & Competencies

1. Good Communication skills in English language, both oral and written.
2. Qualification – Graduate / Experience - Minimum -5 years.
3. To have very good knowledge of word, excel & PPT as well as Software.