Executive Accounts Payable

General Purpose

Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. Main Job Tasks, Duties, and Responsibilities

• Assemble, review, and verify invoices and check requests
• Flag and clarify any unusual or questionable invoice items or pricesSort, code, and match invoicesSet invoices up for payment
• Enter and upload invoices into the system
• Track expenses and process expense reports
• Prepare and process electronic transfers and payments
• Prepare and perform check runsPost transactions to journals, ledgers, and other records
• Reconcile accounts payable transactions
• Prepare analysis of accountsMonitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor filesCorrespond with vendors and respond to inquiries
• Produce monthly reports
• Assist with month-end closing
• Provide supporting documentation for audits
• Maintain accurate historical records
• Maintain confidentiality of organizational information