Document Controller I

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

Purpose:

To outline the main duties and responsibilities those are involved and experience, qualification, skillset & knowledge required to perform those duties & responsibilities.

 Experience:

· 5- 10 Years of Experience in Document Control in Engineering and Consultancy or Site.

· Worked on small and Large size Engineering and Procurement Project as team member.

·  Experience of using EDMS software e.g. (Aconex, JPI, encompass etc)

Duties & Responsibilities:

• Assist DC Lead to Setup Project in designated EDMS.
• Understand and execute Project specific Procedures, Workflow and Work Instructions.
• Participate in meetings and provide required information and ask queries .
• Coordinate DC activities while ensuring cost effectiveness.
• Highlighted Document Management issues/concerns to DC lead or Project team.
• Assist DC team lead to execute DC activities on projects.
• Support multi-tasking and work on multiple project as required.
• Assist in review and update Worley work processes, technical guidelines and work instructions.
• Maintain Project and Company confidentiality.
• Receive, Check, process and distribute document as per project requirements.
• Process vendor documentation and Expedite for Vendor submission.
• Expediting Engineering team for vendor documentation.
• Process pre-PO Procurement documentation.
• Setup Distribution matrix in EDMS and create distribution groups.
• Follow checklist for DC activities to ensure quality delivery.
• Run EDMS reports to ensure properties are filled correctly.
• Assist DC lead to audit of DC activities and register lesson learnt.
• Prepare project specific report and distribute to project team.
• Communicate with internal and external stakeholder depending as per requirement.
• Responsible to for emphasizing on Safety, Quality delivery.
• Attend training, follow policies and procedures for team members.
• Responsible for timely execution of task or allocated added responsibility.
• Responsible to find innovative ways to reduce work and enhance quality on project.
• Responsible for ensuring information security is followed.
• Any Project or Functional responsibility assigned time to time.
• EDMS set-up experience is preferred - Aconex

Qualification:

·       Bachelor’s degree in any stream or Diploma from Engineering disciplines, Computers/IT.

Skills Required :

·       Working knowledge of MS office Tools (Word, Excel, Power Point, Outlook)

·       Working experience on EDMS software (Any)

·       Excellent Written and verbal communication skills.

·       Team player

·       Excellent Interpersonal Skills

·       Solution Oriented approach (to solve problems)

·       Impart DC specific trainigs.

·       Provide support to All roles /responsibiIities of Department & project team.

·       Proven ability to handle documentation of small or large project.

·       Knowledge of All phases of Projects (FEED, DE, Commissioning, Close out, etc)

·       Advanced understanding of documentation processes including design drawing, , Vendor documentation, procurement Documentation, As building, site Documentation Activities.

·       Advance ability to read and understand drawing & Documents.

·       Advance knowledge of procedure and Inter discipline knowledge.

·       Works independently or as team member on small or large size project.

·       Basic Knowledge of Engineering Application (AutoCAD, MicroStation etc.)

Moving forward together

We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.