Document Controller

Position location: Mumbai, Noida, Bangalore
Recruiter contact: Nisha Hegde, Ritika Sanghavi 

Responsibilities:

• Monitor and Action Requests
• Regularly monitor and respond to requests made in the project team’s shared email mailbox.
• Working directly with project teams coordinating and transmitting deliverables to clients in time -a sensitive manner.
• Working directly with clients and project teams to ensure that contractual requirements are met for document management including document submission, numbering, tracking, storage, and quality assurance.
• Knowledge of Document Control Tools
• Must have knowledge of related Document control tools such as SharePoint, Aconex, etc.
• Provide administrative support as required for document management tools and managing access and permissions accordingly.
• Maintenance of Documentation Platforms: Maintain the Doc Control Miro board, ensuring it is up-to-date and organized.
• Manage the SharePoint Common Data Environment (CDE) site, including folder structures and permissions, to ensure effective document management and accessibility.
• Ensure all the project deliverables are uploaded and tracked and all metadata requirements are captured, assign document numbers, as required.
• Attend various weekly/bi-weekly project meetings to represent the document control function.
• Continuous Process Improvement: Ensuring the quality check and review processes for all the document submissions are being completed and adhered to by the project team
• Troubleshooting and resolving document control queries raised by team members
• Identify areas for improvement, propose solutions, and implement changes to optimize efficiency and accuracy

Candidate Specification:

• Proven 3-5 years' experience as a document controller or in a similar role.
• Bachelor's degree in a relevant field or equivalent work experience.
• Strong knowledge of document control procedures and best practices.
• Proficiency in using Microsoft Excel, PP, Outlook, SharePoint, Aconex and other document management systems.
• Familiarity with automated document control tools is highly desirable.
• Excellent organizational skills with high attention to detail.
• Strong communication and interpersonal skills.
• Ability to train and educate team members effectively.
• Analytical mindset with a focus on continuous improvement.
• Proactive, self-motivated, and able to work independently.

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.