JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Key Responsibilities and Accountabilities
- Document Control & Administration of Electronic Document Control System. and windows file system. with migration of Current windows file system to EDMS.
- Administer the engineering (EDMS) Electronic Document Control System and control of client sourced drawings Technical Manuals and Ad Hoc documents receipts-inwards/issues-outwards.
- Respond to document requests from client and client appointed consultants search/find and issue and issue via EDMS and other systems in a controlled recorded manner.
- Data preparation and compile drawing registers from existing windows file structure.
- Receive and Register and check/report that the format of incoming completed Projects supplied by client appointed contractors meets Client requirements for EDMS.
- Prepare & report on documentation Health & Safety/BAU/Statutory/Critical documentation as required by the business.
- Ensure a thorough understanding of the Client (EDMS) via training programme.
- Train users in the use of the EDMS system.
- Receive and take messages/Document requests and where appropriate take action.
- To carry out ad hoc duties not listed above as required by the Document Manager or General & Senior Management.
- Work with EDMS vendor to build the client system and take over full administrative responsibility for its management once handed over.
People Skills
- To interface with peers, seniors, client vendors and build good working relationships with same
- Integrity: keep information confidential where required
Experience, Knowledge and Skills
Essential
- Understand Electronic Document Control Systems (EDCS) preferably Autodesk Construction Cloud
- Basic Technical Knowledge Building Services
- Previous Document Control Experience
Desirable
- ‘A’ Level passes or recognised equivalent
- B-Tech Qualification
- Knowledge of ISO standard 19650
- Basic understanding of BIM and Asset management
Knowledge and Skills
- Ability to read and interpret technical manuals and drawings
- Excellent written and verbal communication skills.
- Ability to prioritise work tasks.
- Adaptable and flexible in approach to work required.
- Effective problem solving skills.
- Be able to read and save cad drawings in dwg format.
- Reliable –Meeting deadlines and good time management.
- Detail conscious.
- Results/tasks orientated.
- Background knowledge/understanding or engineering or maintenance desirable.
- Knowledge of workplace computer systems.
- Experience in a similar position would be highly desirable.
- Confidence and commitment to providing a high quality, professional service.
- Excellent customer Service skills – ability to build and maintain rapport.
- Ability and readiness to give instruction to peers-colleagues.
Location:
On-site –Pune, MH
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
