Deputy Manager_Executive Assistant_Bangalore

_VOIS (Vodafone Intelligent Solutions) is a strategic arm of Vodafone Group Plc, creating value and enhancing quality and efficiency across 28 countries, and operating from 7 locations: Albania, Egypt, Hungary, India, Romania, Spain and the UK.

Over 29,000 highly skilled individuals are dedicated to being Vodafone Group’s partner of choice for talent, technology, and transformation. We deliver the best services across IT, Business Intelligence Services, Customer Operations, Business Operations, HR, Finance, Supply Chain, HR Operations, and many more.

Established in 2006, _VOIS has evolved into a global, multi-functional organisation, a Centre of Excellence for Intelligent Solutions focused on adding value and delivering business outcomes for Vodafone.

In 2009, _VOIS started operating in India and now has established global delivery centres in Pune, Bangalore and Ahmedabad. With more than 14,500 employees, _VOIS India supports global markets and group functions of Vodafone, and delivers best-in-class customer experience through multi-functional services in the areas of Information Technology, Networks, Business Intelligence and Analytics, Digital Business Solutions (Robotics & AI), Commercial Operations (Consumer & Business), Intelligent Operations, Finance Operations, Supply Chain Operations and HR Operations and more.

We are seeking a highly organized and proactive Executive Assistant to provide support to the Senior Vice President (SVP) in VOIS. This role is pivotal in ensuring the SVP's schedule and priorities are managed seamlessly, allowing them to focus on strategic initiatives and overall business growth. The ideal candidate is a detail-oriented individual with excellent communication skills, who thrives in a fast-paced, high-stakes environment.

1. Calendar and Schedule Management
   • Coordinate and manage the SVP's calendar, scheduling meetings, appointments, and events with internal and external stakeholders.
   • Proactively identify and resolve scheduling conflicts, ensuring efficient use of the SVP’s time.
2. Communication and Correspondence
   • Serve as the primary point of contact between the SVP and other departments, clients, and partners.
   • Draft, review, and edit emails, reports, and other correspondence as needed.
   • Maintain confidentiality and professionalism in handling sensitive information.
3. Meeting Coordination and Preparation
   • Prepare agendas, presentations, and briefing materials for meetings.
   • Record and distribute meeting minutes, ensuring follow-up on action items.
   • Arrange logistics for in-person and virtual meetings, including room setup, tech support, and refreshments.
4. Travel Arrangements
   • Plan and organize domestic and international travel, including flights, accommodations, and itineraries.
   • Process travel expense reports and manage reimbursements in a timely manner.

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1. Project Support
   • Assist with various projects, often handling research, data analysis, and initial preparation of materials.
   • Coordinate with other departments to gather required data and ensure project deadlines are met.
2. Administrative Tasks
   • Handle invoice processing, track expenses, and maintain budget records for the SVP’s office.
   • Oversee filing systems, maintain office supplies, and manage other administrative needs.
3. Special Projects and Ad-hoc Tasks
   • Participate in cross-functional projects, and occasionally lead smaller initiatives on behalf of the SVP.
   • Execute other ad-hoc tasks as needed to support the SVP’s day-to-day operations.

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_VOIS is proud to be an Equal Employment Opportunity Employer. We celebrate differences and we welcome and value diverse people and insights. We believe that being authentically human and inclusive powers our employees’ growth and enables them to create a positive impact on themselves and society. We do not discriminate based on age, colour, gender (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, race, religion, sexual orientation, status as an individual with a disability, or other applicable legally protected characteristics.

As a result of living and breathing our commitment, our employees have helped us get certified as a Great Place to Work in India for four years running. We have been also highlighted among the Top 5 Best Workplaces for Diversity, Equity, and Inclusion, Top 10 Best Workplaces for Women, Top 25 Best Workplaces in IT & IT-BPM and 14th Overall Best Workplaces in India by the Great Place to Work Institute in 2023. These achievements position us among a select group of trustworthy and high-performing companies which put their employees at the heart of everything they do.

By joining us, you are part of our commitment. We look forward to welcoming you into our family which represents a variety of cultures, backgrounds, perspectives, and skills!

Apply now, and we’ll be in touch!