Department Assistant

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide 

JOB TITLE & PURPOSE OF THE JOB

Job Title: Department Assistant (Engg)

Job Code: GM-AS-00

Purpose of the job:

To manage organisational support to Engineering Director India / RSC APAC VP and team. A wide-ranging and responsible role requiring strong administrative‚ IT‚ organizational and communication skills and a proactive 'can-do’ attitude.

This position is related to the financial follow up of the Engineering department to ensure the financial internal processes (Opecom, quotations, purchase requests, invoices) and to develop and contribute to strengthen the relationship between Alstom Transport and its key suppliers as well as sustaining a positive reputation of Alstom.

POSITION IN THE ORGANISATION

Organization structure:

APAC Region Engineering department

Reports directly to:

Vice President APAC  /  SED India

Network & Links   Position title of connected positions / functional report

Internal

• Department / Metier Heads and Engg. Directors / SEDs.

External

• Vendors, External stakeholders

ACCOUNTABILITIES & AUTHORITIES

Accountabilities:

• Provide full administrative support to the SED / RSC VP, managing agenda, arranging meetings, preparing correspondence and presentations, organizing travel arrangements, managing expense sheets, and approving (by delegation) travels, vacations and expenses of his/her direct reports.
• Prepare and attend Site management meetings: agenda, files, minutes.
• Support Engg team organisation of roadshows (investor relations)
• Coordination of Regional teams (create standard templates, follow calendar of events…)
• Support events team when rush activity
• Follow up the entire process from purchase order request to payment, liaise with suppliers and internal stakeholders accordingly and ensure processes are implemented internally and externally until final payment to supplier

Improve and rationalize the existing tools (10%)

• Organize regular meetings with different departments involved (sourcing, purchasing department)  and propose new operation tools in order to simplify internal processes

Manage organizational support to (10%)

• Support of Engg team  and provide administrative support: travels arrangements, manage expense bills…

Performance measurements:   (OTD, QCD, Sales, PMC, Orders, Gross margin, etc.)

• Ensure satisfaction and delivery in due time, as well as anticipation.
• Service delivery accuracy, robustness, timeliness
• Efficiency of logistics management

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.