Corporate Citizenship Operations Administrator, Officer

Job Description

POSITION SUMMARY:

The Operations Administrator will be responsible for the bookkeeping and financial activities of State Street Foundation and the global Corporate Citizenship (CC) function. Under the guidance of CC leadership and in partnership with Finance colleagues, this role will efficiently track budgets, record the Foundation’s finances into organized accounts on a regular basis, and conduct budget review and reconciliation. This role will also assist with State Street Foundation’s tax filings, internal and external audits, and Community Reinvestment Act (CRA) exam submission by preparing financial documentation and reporting as required. Additionally, the holder of this role will handle administrative activities associated with the India 2% program, as part of India’s Companies Act regulation requiring companies to spend 2% of their average net profit for the previous three years on Corporate Social Responsibility (CSR) activities. This role will support the efficient functioning of the Corporate Citizenship team by managing a variety of analytical and operational activities as needed.

RESPONSIBILITIES:

• Handle bookkeeping and financial activities for State Street Foundation, including entering data into accounting software/database to record and track income and transactions
• Prepare monthly financial statements showing income and expenditures, verifying the accuracy of accounts to reconcile any inaccuracies
• Prepare financial statements and documentation as required for State Street Foundation’s annual tax payments and filings, as well as internal and external audits
• Handle administrative activities associated with the India 2% program, including working with the India Finance team to prepare financial statements and reporting as well as supporting Corporate Citizenship leadership and grantmaking team as required
• Handle invoices, receipts and payment processing including verifying and approving vendor invoices, in coordination with the GHR/CC COE Services team as appropriate
• Track bank account balances and invoices, maintaining a system for organizing invoices and payments
• Conduct other activities and initiatives as assigned

BACKGROUND/EXPERIENCE/SKILLS:

• Knowledge of basic accounting principles and experience with bookkeeping, financial transaction management and creation of financial statements
• Proficiency with financial software systems and the ability to quickly learn new technology platforms
• Strong analytical skills, including interpreting and communicating financial data
• Highly organized with the ability to determine how to accomplish assigned tasks with minimal direction
• Experience working in a matrixed environment at a global company, including working with colleagues in other locations, reporting to off-site managers, and effectively balancing tasks assigned by multiple managers
• Experience in business operations, accounting and compliance/risk management a plus
• Proficiency in MS Excel and PowerPoint
• Knowledge of and passion for community engagement, including interest in and awareness of corporate social responsibility and/or the nonprofit sector.

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