SCOPE OF ROLE:
Reports to: Manager HRBP
Staff reporting to this post: NA
Budget Responsibilities: NA
Role Dimensions:
Recruitment, Onboarding Support and Induction:
- Job Posting and Advertisement: Assisting with posting job openings on various job portals, website, HRIS, Internal Job Posting (IJP)
- Scheduling Interviews: Coordinating interviews by scheduling times for candidates and communicating with hiring managers.
- Candidate Communication: Sending confirmation emails, scheduling interviews, and communicating with candidates regarding their interview status.
- Onboarding: Assisting with the new hire onboarding process, including initiation of BGV, preparing welcome kits, collecting documents and ensuring all necessary paperwork (e.g., employment contracts, tax forms, letters) is completed along with issuance of official ID Cards
- Induction: Conduct HR New Joiner Induction on Introducing BRB, Organization practices, HR policies & procedures, compliances, HR practices etc
Employee Records Management: - Documentation: Ensuring that all HR-related documentation is properly filled and maintained.
- Employee Database: Updating employee records in the HRIS or other databases as required.
- Confidentiality: Handling sensitive employee information confidentially, ensuring that it’s only accessible to authorized personnel.
Payroll and Benefits Administration: - Payroll Support: Assisting with payroll administration by gathering attendance data, overtime records, and other relevant information for payroll processing and sharing with Pay and Benefits Team.
- Benefits Administration: Assisting employees with benefits enrollment (Insurance, EPF, ESI etc), providing information on available benefits, and helping employees with any benefits-related questions.
- Manage exit procedure: Assist employees with a smooth exit procedure
Employee Relations Support: - Employee Inquiries: Addressing employee questions or concerns regarding HR policies, procedures, and workplace issues.
- HR Policies Communication: Helping employees understand company policies and procedures related to attendance, leaves, performance, and behavior.
Compliance and Reporting: - Legal Compliance: Ensuring that HR processes and documentation are in compliance with local, state, and national laws.
- Facilitate grievance redressal, embed values in practice, manage and support documentation (audit queries) and ensure full compliance of the organisation's policies and processes such as Child Safeguarding Policy (CSP)
- Reporting: Assisting with generating HR-related reports for management, such as attendance records, turnover rates, or training participation.
- Ensure regular documentation of records, reporting of data such as hiring, attrition, and other MIS data for the National Support Office as and when required.
Training and Development Support: - Training Coordination: Assisting with organizing employee training sessions, including scheduling, sending invitations, and ensuring materials are available.
- Tracking Development Programs: Keeping track of employee training records and certifications, ensuring compliance with any required training programs.
Event Coordination and HR Projects: - Employee Engagement: Assisting with organizing employee engagement events, meetings, or team-building activities.
- HR Projects: Supporting HR initiatives or special projects (e.g., performance reviews, policy updates) as directed by HR leadership.
Intern and Volunteer Management:
- Onboarding and Induction: Coordinating with project leads to onboard volunteer/interns and conduct induction
- Documentation: Ensure all documentation and due diligence is completed before onboarding the volunteer/intern
- Exit: Issuance of completion certificates
Save the children India employ approximately 300 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.
