Company Secretary

Overall responsibility for the secretarial function for VFS Global Group of companies including international subsidiaries including:

• Company Secretary of VFS Global Services Pvt. Ltd – as required statutorily.
• To ensure timely and accurate compliances with regard to Indian Corporate Laws including secretarial activities e.g. holding of board meetings, regulatory filings etc.
• At a broad level keeping a check on secretarial compliance of all worldwide subsidiaries through a combination of local legal partners, regional finance teams and checklists
• Assisting group subsidiaries with drafting of Board resolutions and other documentation as and when required.
• Ensuring that overall risks in terms of corporate law compliance for the group is managed efficiently

Areas of Responsibility & brief description

1. Matters related to Corporate Laws (Company’s act and allied regulations)
2. MCA filings; maintaining statutory records, registers and other documentations.
3. Documentations, drafting and preparing Board meeting agenda / notes / documentation and minutes of the board meeting and committees of the board, Pro-actively documenting / preparing executive team for board action / agenda.
4. Ensuring Group Secretarial Compliances - Maintaining calendar, regularly streamline process controls, compliance monitoring of Indian and overseas subsidiaries and periodic reporting.
5. Co-ordination for Secretarial and other related audits.
6. Industry practice study and looking for opportunities for differentiation relating to best secretarial practices and benchmarking and implementing governance practices as per international standards.
7. FEMA Compliances relating to filing Annual Returns / Annual Performance Reports
8. Conducting Board meetings, Co-ordination with Directors
9. Preparation and authentication of company’s Annual Report.
10. Finalization of Annual Report sections relating to secretarial - Compliance of laws and secretarial standards and General meeting planning / co-ordination / execution.
11. Judicious use of natural resources
12. Shall adhere to the environment health and safety policy/objectives and guidelines of the organization

Education: Minimum:  Graduate with PG – CS

Experience: 7 – 12 years of relevant work experience

Knowledge & Key Skills: In depth knowledge and understanding of systems & processes.