Associate Manager - Human Resources & Facilities Management

Location(s):

City/Cities:

Travel Required:

Relocation Provided:

Job Posting End Date:

Shift:

Job Description Summary:

Key Responsibilities

Payroll:

• Responsible for maintaining attendance, leave and absenteeism record, preparing payroll inputs for plant associates.  Preparation and maintaining necessary records as per relevant Acts.
• Working with GFO and external service provider teams to check and ensure that the payroll inputs are accurate and there are no errors in salary processing. Tracking manhour worked, overtime, head count and FTE month on month basis to facilitate correct financial reporting.

Employee Engagement:

• Maintaining deep engagement with employees across all levels to ensure harmonious working environment. Maintaining communication routines and employee engagement calendar and team building initiatives. Implementation of Employee Insight Survey action plan. Dealing with employee grievances.

Recruitment, onboarding:

• Responsible for assisting HR SBP in recruiting talent as required and then onboarding the talent, provide facilitation performance assessment through probation period till confirmation.

Training & Development:

• The position is responsible for assisting HR SBP in identifying training needs through mapping personal skills vs Job skill requirements, drawing training calendar and implementation by collaborating with department heads. Responsible for planning interventions on maintaining workplace culture, system values, growth behaviors. 

Contract Labour Management:

• Managing service providers, contractors in the premises and relevant statutory compliance requirements, executing contractual agreement.
• Yearly renewal of Registration Certificate under the Contract Labour Act. Submission of Annual return on or before due date under the Contract Labour Act.
• Compliance with wages and salary for contract labors as per the Minimum wages act state wise.
• Onboarding contractors, compliance with contractor’s statutory obligation as principle employer, managing day to day governance, access controls of contractors.
• Regularly review the status of compliance of contract services to ensure adherence to statutory and legal requirements

Statutory compliance:

• Responsible for assisting HR SBP for statutory compliance labour laws / factories act, Submission of Annual return under the Contract Labour act, Maternity Benefit Act, Factories Act, Prevention of Sexual Harassment Act, bonus Act, Employment Exchange ER I, etc.
• Representing the organization while dealing with authorities such as Labour commissioner office, Director of Industrial Safety and Health. Tracking updates related to applicable labour laws and employment law compliances. Handling Internal & External HR Audits, statutory audits.
• Ensure full compliance with all HR related legal and regulatory guidelines and labour laws pertaining to the plant operations
• Always ensure 100% compliance and audit readiness for the plant. Successfully face internal and external audits on various HR related compliance matters.
• Liaison with government bodies to maintain smooth labour relations and safeguard the needs of the plant to operate in an effective and efficient manner

Community engagement:

• Assist HRSBP in implementation of community engagement initiatives including community in plant surrounding.

Administration:

• All admin arrangements for the site

Qualifications and Experience:

• A masters degree or post graduation in Labour Relations is essential.
• Master in Social Welfare or Master of labour management is preferred
• Relevant experience of 6 to 8 years in an MNC factory set-up is required
• Relevant experience in Food and Beverages/ FMCG industry will be an advantage
• Strong communication skills
• Knowledge of local language (gujrati) is desirable.

Core Competencies:

• People orientation and ability to work in a team
• Role holder must possess strong communication skills to effectively interact/ influence internal and external stakeholders across all levels of the organization.
• Liaison skills in interacting with government officials in a clear, transparent and firm manner, while maintaining smooth relations
• Ability to manage multiple conflicting and time sensitive priorities
• Aptitude to understand business requirement and operations in details to ensure effective HR support to the team.
• Strong hold of compliance framework from a HR and labour law perspective

Values:

• Curiosity- Willingness to learn and constructively challenge the status quo
• Empowered- Act like an owner, take responsibility and see through outcomes
• Agile- Respond with speed to dynamic changes in the internal and external environment
• Inclusive- collaborate with stakeholders across the organization and value diverse viewpoints
• Integrity

TRAVEL REQUIREMENTS- Less than 25% of the time

Gujrat Domicile is must

Skills:

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.