Please find the JD below:
Invoice Processing
* Process all invoices upon receipt.
* Resolve gaps with vendors, if needed.
* Manage and Approve allocation batch files * Follow up with Accounts Payable if payment was not made by expected date.
* Manage WBS and Cost Center Changes
Invoice Validation
* Validate invoice amounts
* Resolve invoice disputes with vendors.
* Investigate invoices gaps/issues raised by client
* Notify Global Procurement group for rate changes on invoice
Invoice Dispute
* Contact vendor to follow up if an invoice is not received at the regular expected date.
* Validate dispute result in next invoice(s) and make sure all credits are captured.
* Escalate to client any issues beyond Provider responsibilities.
* Provide strategic solution on escalated issues
Invoice Payment
* Process telecom invoices for payment
* Ensure active vendor payment remit to addresses are up-to-date
* Maintain specific vendor contact information including email address, URL/portal information that is provided on invoices.
* Provide payment details, if requested.
Reporting
* Provide Monthly Reports on all Telecom Costs/Usage
* Telecom Inventory
* Maintain accurate inventory information
pre-acquisition, Order processing, order tracking, CNDB update, WWCT approvals, Vendor Communication
Acquisition Analyst
Validating all hardware, software and service order requests according to business compliance (validation of approvals, capital requirements, configurations, order details)
Submitting hardware, software and service orders Monitoring submitted purchase orders until orders are fulfilled
Communicating estimated date of arrival to and order status to Requester and Receiver (e.g. via updating appropriate Asset Management databases)
Ensure receipt confirmation on all hardware , software and service orders
Ensure cost quotes are provided, when required. When appropriate submit and coordinate quote request
Interface with Service Management to manage customer numbers
Select appropriate order methods and tools
Coordinate exceptions and order returns. When appropriate coordinate shipping needed for item returns
Review and identify any process improvement and GAP pro-actively.
Prepare OM metrics and Global reports
Support all Audits