Associate Accountant - T&E support

Title:

Travel & Expense (T&E) Processor Job Description

• Review and process employee travel and expense reports, ensuring accuracy and compliance with company travel and expense policies.
• Verify receipts, documentation, and expense details, ensuring they are complete, accurate, and within policy limits.
• Ensure that expenses are correctly categorized and allocated to appropriate cost centers or departments.
• Respond to employee inquiries related to travel bookings, expense report submissions, and reimbursement status.
• Collaborate with employees and management to resolve any discrepancies in submitted expense reports.
• Review and audit travel expenses for compliance with the company’s travel policy and applicable tax laws.
• Reconcile credit card statements and other forms of payment against submitted expense reports.
• Track and manage corporate credit card usage and monitor for any non-compliant spending.
• Process reimbursements for approved expenses in a timely manner, ensuring proper payment procedures.
• Maintain accurate and up-to-date records of all travel and expense reports.
• Generate and submit regular reports related to travel and expense data for management review.
• Assist with month-end and year-end closing by providing necessary documentation and data for audits.
• Continuously improve the efficiency of T&E processes and recommend best practices to optimize travel management.
• Stay updated on travel policy changes and ensure that employees are informed about relevant updates.

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field (or equivalent work experience).
• 1-2 years of experience in a Travel & Expense or Finance role, preferably in a corporate environment.
• Experience with T&E management software (e.g., Concur, Deltek, or similar platforms).
• Basic knowledge of accounting and financial principles, especially in relation to expense reporting and reimbursement.
• Excellent communication skills, with the ability to interact professionally with employees at all levels.
• Ability to identify and resolve discrepancies or issues in expense reports.
• Understanding of company travel policies and corporate reimbursement procedures.
• Ability to handle confidential information with integrity and professionalism.
• Proficiency in Microsoft Excel or other spreadsheet software for tracking and reporting purposes.
• Ability to work independently and manage multiple tasks in a fast-paced environment.