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Assistant - Progarmme Implementation Unit (Documentation)

اليوم 2025/07/11
خدمات الدعم التجاري الأخرى
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الوصف الوظيفي

Job DESCRIPTION Job Title Assistant – PIU (Documentation) Grade I
Department

Programme Operations 


Reporting to Assistant Manager – PIU  
Location Chennai & Gaingaikondan, Tamil Nadu No. of Positions 2

Background:

Bal Raksha Bharat (BRB) is also known as Save the Children is a leading, international child rights organisation, with a presence across 120 countries. Founded in 1919 by Eglantyne Jebb, SC since inception is dedicated to reaching out to the most vulnerable and marginalised children, ensuring they survive, learn and are protected. Today, it is India's leading independent child rights not for profit working across 20 states. Started in 2008 in India, and registered as 'Bal Raksha Bharat', we have changed the lives of more than 13 million children till date. 


  • Mission Statement - To inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.
  • Our Vision - Build a world in which every child attains the right to survival, protection, development and participation.

Bal Raksha Bharat is also known as Save the Children believes that every child deserves the best chance for a bright future and that’s why we are fiercely committed towards ensuring that children not only survive, but thrive. We run programmes in the remotest corners of India and urban areas to provide quality education and healthcare, protection from harm and abuse and life-saving aid during emergencies to children. 


In India, Bal Raksha Bharat is also known as Save the Children work across five core themes; Health & Nutrition (Child Survival), Education, Child Protection, Humanitarian Response, Disaster Risk Reduction and Child Poverty in collaboration with the various government departments, civil society organizations, and communities. Save the Children works for an India in which every child attains the right to survival, protection, development and participation. It is aligned with Save the Children’s global breakthroughs by 2030-


  • No child dies before his/her 5th birthday due to preventable cause
  • All children learn from a quality basic education
  • Violence against children is no longer tolerated

Context:  (e.g., Dept. description, project or thematic description)

"Student learning" is the core purpose of a school's existence, with classrooms being the primary focus where most learning occurs. It's crucial to transform our classrooms into nurturing spaces that foster comprehensive student development. Despite the progressive changes proposed by NCF 2005 and RTE 2009 to create vibrant, hands-on, and experiential learning environments, there is still a lack of solid evidence that these changes have been fully implemented as intended. There is an inter connectedness with respect to 21st century skills and the age levels of students. Building 21st century skills can be started from the early age itself that is at the age of 3.   In fact, Teachers play a pivotal role in this process, as they are the primary facilitators of the learning environment. Creating an atmosphere that fosters the acquisition of these skills depends heavily on their ability to implement innovative teaching methods. Therefore, solutions aimed at developing 21st-century skills in students must centre around empowering teachers with the necessary tools, training, and support. By focusing on teachers as key changemakers, we can ensure that classrooms become dynamic spaces where students can thrive and develop the competencies needed for their future success under lenses of NEP 2020.


The NEP 2020 is aimed to equip students with the skills needed for success in the 21st century with a special focus on Critical Thinking, Creativity & Innovation, Collaboration, Communication which lays the groundwork for a holistic and multidisciplinary education system. The term 21st century skills refer to a broad set of knowledge, skills, work habits, and character traits that are believed— by educators, school reformers, teachers and education functionaries and to face the challenges of the 21st century world that is globally-active, digitally transforming, collaboratively moving forward, creatively progressing, seeking competent human-resource and quick in adoptability.


Title of the project is: 


Building perspectives on 21st Century skills supported by Bridge Foundation of BOSCH Limited


Goal: To empower educators by enhancing their understanding of experiential teaching and learning methods, and equipping them with essential 21st-century skills to effectively promote student development and success.



Job Purpose:

The role is work with teams at the field to take forward a project which is focused on 21st century skills in schools through facilitating capacity building programmes for the school functionaries in collaboration with District Education Officials and DIETs by emphasizing activity-based and experiential learning for skill development. This involves providing continuous mentoring for learning, practice, and evaluation through adequate monitoring mechanisms, Overall teachers enabling to adapt to these evolving requirements, can transform classrooms into environments that effectively prepare students for future success


The position will also work with different key stakeholder including Education department officials at cluster, Block and district level to take forward 21st century skills to the schools to inculcate them with young students to think beyond the box. The project will aim to eliminate traditional teaching methods and it gives more scope on developing student analytical & creative skills. The current project activities   will help schools to incorporate 21st-century skills, ensuring students are well-equipped for real-life challenges


PC is overall, rresponsible for Field Operations to implement the project and its activities as per the project design. Facilitating activities, building networks and strong relationship with field functionaries, School Management, students and other project stakeholder.  Overall responsible for implementation of the project to full the overall project objectives as per the project design.



Role & responsibilities:
Type of work Responsibilities
Strategy

Project Assistant Documentation is the focal for the field operations at project geography for successful documentation & reporting of the project.  He/She is responsible for conducting documenting / meetings with different stakeholders, building rapport with key stakeholders, Teachers, Schools managements, Government Officials based on the needs of the project.  Project Assistant Documentation will be focal person for undertake all project activities in collaboration with relevant stakeholders in selected schools under the guidance of Assistant Manager and State Lead.


Project Assistant Documentation will create a healthy and supportive environment in which all activities can be delivered by supporting and coordinating with local communities and appropriate stakeholders to meet the project objectives with quality with timely deliverables. 


  • Support the Assistant Manager – Be the focal person to plan and implement project activities at the area wise/Cluster level as per the project design and time frame.
  • Contribute his/her actions for strengthening of a project strategy to fulfill the overall project objective and its quality parameters 
  • Establish a strong MIS/Data Base for managing and track the project deliverable.
  • Monitor progress of project objectives and help in capturing the information/data for feeding the MIS.
  • Facilitate the Trainings and build capacities of teachers and other officials at various levels.
  • Facilitate and Involve in all assessment including Baseline and end line studies & pre, post- tests in schools
  • Capacity building programs for key stakeholders as per the project requirements
  • Undertake frequent visits and facilitate meetings with Teachers and school HMs to undertake activities with quality as per the specifications given the project design
  • Maintain records, MIS and field documents to support the monthly and quarterly reports
  • Support the Assistant Manager and other team members at SPO for timely and quality project/donor reporting as per the time line
  • Documentation of best practices, case studies for sharing with donor and to publish in internal journals
  • Abide the local office administrative procedures including the terms of timings, code of conduct, child safe guarding policy as per the BRB’s staff charter
  • Preparation and sharing of Monthly and Quarterly field reports to State Office with accurate information for support MIS at state level
  • Adhering to all financial norms and procedures of Bal Raksha Bharat
  • Undertake appropriate additional responsibilities as assigned by the line manager

Process:
  • Be the focal person at the field for implementation of the project day-to-day activities as per the project strategic design with the support of field teams
  • Be the focal for awareness building, establishment of linkages and building capacities of at village and cluster level. 
  • Responsible for finalizing the amounts for scholarships for each course and to the student to recommend for the disbursement. 
  • Play a support role to Assistant Manager in day-to-day execution of project activities as per the Save the Children standards. 
  • Ensure timely submission of internal field reports (monthly, quarterly, and annual) to the field office as mandated 
  • Ensure compliance with BRBs policies and practices, including the Child Safeguarding Policy.
  • Contribute to create an innovative models and good practices under the projects 
  • Create evidence base of the processes, activities, changes and impact of the project interventions on regular basis in coordination with Knowledge Management team of  BRB (Save the Children).
  • Quality timely compliance on periodic reporting to the state office, donor and local government department.
  • Support the field visits of Donor or teams from SPO, PIU level and NSO

Others:
  • Coordinate with Assistant Manager for cross sharing, learning and improving the quality of the project
  • Support SC Info/BRISK data collection and collation as and when required
  • Ability to operate and promote cost-effective approaches to maximize resources for children
  • Undertake additional responsibilities as and when assigned in the best interests of the children
  • Contribute to a positive working environment.
  • Promote the work culture of BRB – communicating, both internally and externally, in an accurate, sensitive and motivating fashion 
  • Understand and be an advocate, internally and externally, for the values of Save the Children 
  • Ensure that all activities comply with applicable law at all times, including compliance with data protection legislation
  • Adhering to financial norms and procedures of BRB (Save the Children)
  • Other ad hoc duties as required in line with your skills, experience and role

Line Management responsibility: Field Team
Key relationships: 
Internal stakeholders External stakeholders

Programme Team 


Knowledge Management


Donor  


Government Departments/Schools


Schools, Teachers and children


Schools Managements 


DIETs and District Education Officers



Other important features or requirements of the job:
Working with students and colleges/Education departments.

Candidate specification:


Essential


(Required)


Desirable 


(Asset)



Experience
  • 6-7 years of experience of working in development sector.
  • Working in education projects with a special experience in working with education projects (Schools and Children)
  • Experience in working with Government departments 
  • Excellent verbal, written and communication skills, fluency in local language Kannada & English
  • Self-motivated & ability to work in a team
  • Strong MIS skills for developing and designing MIS for Scholarship including google spread sheets and Excel.

Minimum 6 years of experience in Children with street situations/child development & Development projects /working NGOs



Qualifications


  • Master’s Degree in Social Sciences/Bachelor Degree in Social work with adequate experience in the field
  • Good communication and reporting writing skills
  • Knowledge in MIS and data management
  • Team player

Skills & Knowledge
  • Strong planning and programme management skills
  • Experience in leadership and management roles
  • Good budget monitoring and planning skills
  • Ability to travel frequently to project sites
  • Strong verbal and written communication skills in regional language
  • Good skills in basic computer applications

Personal Attributes


  • High degree of professional and personal integrity
  • Positive attitude: High motivation, proactive & flexible-yet-uncompromising
  • Quick learner
  • Respect for deadlines
  • Attention to details
  • Ability to work long hours under pressure
  • Team player
  • Willingness to abide by SC BR’s Child Protection Policy
  • Willingness for extensive travel within and in the state

Competencies:


No.

Competencies


Beginner 


= Skilled


Intermediate 


= Accomplished


Advanced Expert 


= Leading Edge



Leading & Inspiring others



Delivering results



Developing self and others



Problem Solving and decision making



Innovating and adapting



Working effectively with others



Communicating with Impact



Networking



Applying technical and professional expertise




Child Safeguarding:


Recruitment and selection procedures, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. 


Equal Opportunities 


Save the Children aims to be an equal opportunity employer. We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. Women candidates are encouraged to apply. We are also open to applications from people who want to work flexibly.



Save the children India employ approximately 300 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 


We are working towards three breakthroughs in how the world treats children by 2030:


  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our


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