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Wilhelmsen Ship Management is a third-party ship manager providing various services across the globe. With a huge strength of Employee and Seafarers, we own and operate the world’s largest Maritime Network in more than 70 countries. Wilhelmsen Ship Management (I) Pvt. Ltd. is looking for a Assistant Procurement Manager for it's Global Procurement Team in Mumbai.
Main Responsibilities
Leadership.
Lead Team of 2 - 3 (Senior Procurement Officer, Procurement Officer andandAssociate) and ensure that the teams meeting the levels of service stated in the SLA.
Develop and establish basic operational training programs to equip the team with the knowledge essential on their day to day activities.
Actively engage, contribute and support existing team initiatives to support the GPS Strategy.
Deputize for the Procurement Manager / Regional Procurement Manager if, and when, required. Operational Performance & KPI's.
Operational Performance & KPI’s.
Ensure that all requisitions, quotes, purchase orders and invoices are processed in accordance with SLA provisions for the APM and their team members.
Follow up and co-ordinate with all stakeholders to ensure that goods and services are provided as required.
Comply with the 5 R's (Right product, Right quantity, Right place, Right time and Right price.)
Ensure that clear audit trails and records are available to justify and back up all procurement decisions.
MaintainBASSnetdata to ensure that accurate KPI's can be produced.
Set targets for team and monitor progress.
Supply Chain Management / Logistics.
Ensure goods and services are delivered according to the vessel schedules.
Report any deviations andtake actionto re-route goods / services, if necessary, whilst minimizing any cost impact.
Detailed understanding of Incoterms.
Look for supply chain efficiencies and opportunities to consolidate cargo to reduce costs.
Procurement Strategy.
Assist PM in developing strategy to support GPS priorities.
Project Management.
Work with colleagues, customers and suppliers to improve total cost performance and quality.
Identify opportunities to optimize processes and procedures and present to senior managers for approval.
Support sourcing projects.
Execute and monitor project roll outs.
Sourcing and Pricing.
Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation onboard the vessel / rigs.
Evaluate offers in accordance with GPS procurement procedures taking account of the urgency of the requirements, whilst always ensuring that WSM's standards of governance and audit trails are always maintained.
Verify that team members are sourcing from suitable suppliers and in accordance with WSM's procurement procedures and governance standards.
E-sourcing.
Identify opportunities for e-sourcing and forward to Procurement Manager.
Supplier Relationship Management.
Develop and share knowledge of WSM's global supplier base, establish relationships and maintain contacts with key suppliers worldwide.
Negotiation.
Develop lowest landed cost mindset.
Constantly refine negotiation skills with emphasis on achieving a 'win -win' for both parties.
Continuously challenge suppliers on their existing prices to generate tangible savings.
Constantly challenge prices within the Procurement Teams and ensure that offers are based on the lowest landed cost.
Identify possible areas for improvement to reduce cost (e.g. payment terms, incoterms, delivery cost etc.)
Contract Management.
Ensure compliance with GPS frame agreements, where applicable.
Participate in regular reviews of contracts to establish vendor performance / areas for improvements.
Responsible Procurement.
Where possible, ensure vendors comply with the standards set out in IMPA ACT.
Work with PM to identify non-compliant vendors and take steps to ensure vendors work towards compliance or are de-listed.
Financial Analysis.
Ensure that all new vendors provide financial data.
Highlight any vendors who may be in financial difficulty to senior management.
Risk Management.
Take steps to avoid delivery delays and monitor deliveries from vendors closely.
Prioritize and take special measures to avoid off hire of vessels.
Data Analysis.
Review vendor delivery performance monthly, identify and address any concerns.
Review team's performance against departmental targets and address any areas for concern.
Procurement Systems.
Purchasing System expert user (Bassnet, Salesforce, MYMPS, Procurement GIMS Guidelines.)
Shipserv,ShipServPages & Reports, Ariba - Sourcing & CM,DOCMap.
Industry Knowledge.
Extensive awareness of marine industry and key drivers that effect the business.
Excellent working knowledge of marine suppliers, their markets and their competitors.
Excellent working knowledge of technical / functional specifications.
Process Improvement (Kaizen Process Improvement - Process Waste Reduction Ideas.)
Proactively suggest ways to improve service offered.
Identify inefficiencies in processes and suggest improvements.
Lead process improvement teams.
Accountabilities:
Performance will be measure against:
Team Key Performance Index (KPI) results for his vessels and the whole team.
For All Operational Deliverables of his Team and ensuring team is fully aware of target performance.
Cultivate the right mindset within the team to ensure a Strong Sense of Responsibility, Accountability, Urgency, and Dedication to deliverables.
Customers' satisfaction measured against surveys and added targets set in the AOP.
Work process efficiency as targeted in the AOP and according to performance measures defined in management system (GIMS.)
Responsible in monitoring and delivering the Overall Performance to meet Stakeholder Expectations (validated by KPI results of his/her vessels and Performance Survey.)
Qualifications
5 – 6 years Maritime Purchasing Experience from the maritime industry with significant procurement / logistics exposure.
Or Degree / Diploma / FE Qualification / CIPS.
Result Oriented, Sense of Initiative, Assertive, Solution Driven, Process Improvement Mind-set.
Customer focused and excellent command of English.
Strong Stakeholder Management.
High Level of Drive and Determination.
Solution first approach.
Strong interpersonal skills - ability to get along with diverse personalities and cultures.
Flexible, out-of-the box thinker who is comfortable working under pressure.
Pro-active attitude with strong sense of ownership.
Process Involvement
Requisition processing.
Initiating registration of new suppliers.
GPS KPI Reporting.
Order goods and services.
Order and follow upcatering arrangements.
Shipment/ delivery.
Processing ofinvoice.
Application deadline: 20th October 2024
Work Location: Mumbai, India
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