Assistant Manager - Financial Management

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Title: Senior Executive

Business unit: Lease Administration

Reporting to: Manager

Key stakeholders: Internal and External Stakeholders

Direct reports: Nil

What this job involves:

High level of independence

Do you work independently without close supervision? We can offer you an exciting role where you can use this passion to enhance your skills and play an important role in delivering consistent and qualitative Lease Administration Financial Management services for JLL Clients. You will be managing a team of individuals who work as Account Leads on the Accounts. You will be acting as an Account Oversight and will be accountable for the operational delivery of your team members. At a high level you will play a role of a Team Manager as well as an Account Oversight.

Highest qualitative delivery

Along with the Account Lead, manage client email box and document workflow to ensure Turn Around Time and responsiveness is maintained and met in a timely manner. Review as an Account Oversight the monthly reporting package which includes critical date and portfolio summary reporting, Variance Reporting, Payment Files in a timely and accurate manner. Assist in the transition of new accounts into JLL responsibly. This may include audits and process testing. Complete all duties with a focus on cost avoidance and Cost savings for our clients. Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies. Manage/perform ad hoc projects/tasks to ensure clear communication on progress and timely completion of all assigned tasks. Work closely with internal Stakeholders to resolve any day to day issues. As a team manager ensure operational activities are performed within the agreed and stipulated timelines. Actively encourage an environment that supports teamwork, cooperation, performance excellence and personal success. Contribute to team meetings, actively support other team members. Maintain respect for other staff at all times. Regional business relations and stakeholder communication. Deliver excellent customer service. Build and develop effective relationships with key stakeholders and be comfortable communicating across all levels. Account Support and other tasks requested by management.

Additional responsibilities

Once you gain expertise in your role, an essential part of your role will involve documenting business processes, training and mentoring new team members, audit of work performed by new team members; Cross Check and verify Abstracts and System Data; verify and review System Reports and System Data for Accuracy and Completeness. Work in a large team and consistently display team work and live up to JLL values

Sounds like you? To apply, you need to have:

Impeccable expertise

We’re looking for University Graduates/Post Graduates (Commerce / Finance Background) or equivalent work experience in lease administration. A PMP / MBA degree is preferred. A minimum of five (5) years’ industry experience required either in the corporate environment, third party service provider or as a consultant; Strong attention to detail; Knowledge of real estate leases and accounting would be useful; Demonstrated ability to maintain and manage accurate data; Demonstrated ability to prioritise work within tight operational and financial deadlines; Good interpersonal skills to operate as a pro-active member of a small core team; Positive approach to meeting clients’ needs; Experience in using a property management/lease administration system. Should be able to work with and report to multiple point of contacts and multiple projects at the same time. Strong team management and project management skills including project planning.

Assistant Manager
JBS Lease Administration (Gurugram)
Reporting to: Manager / Senior Manager Lease Administration
Key Stakeholders: Account Managers, Hub Leads, Clients and their teams
Direct Reports: Lease Analysts / Sr. Lease Analysts
 

Immaculate knowledge

You should possess sound computer skills in Microsoft Office (MS Excel, Outlook), Strong Project Management Skills, Excellent Verbal and Written Communication Skills, Strong organizational and interpersonal skills, Demonstrated ability manage a team and prioritise work within tight operational deadlines, Readiness to change, receptivity to new ideas, able to provide solutions and strategies for client needs and concerns when required, Attention to details, high degree of workplace ethics and integrity. Able to Demonstrate Resilience: Should be able to deal with day to day stress and effectively manage self and others’ emotions, Strategic Thinking and Networking: Develop workable solutions and strategies. Diligence:  Persistent in efforts, practice care and caution in job with solution oriented approach.

Avid Reader and fast learner

If you have an interest in Reading, strong comprehension and paraphrasing skills, clarity on Accounts Payable and Accounts Receivable concepts, then this job is a perfect match for you. This job involves Critical and Innovative thinking, effectively manage self and other emotions, Self-motivated and a strong team player and delivery of the work in tight operational deadlines. We are looking for a candidate who is highly responsible and accountable and work with least supervision.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Duties & responsibilities

• A high degree of independence is required on a day to day basis
• Act as the primary contact for interaction with all parties to keep the lease administration database current and accurate
• Primary duties and responsibilities include the following:
• Liase with internal and external parties to obtain appropriate lease documentation
• Manage document workflow to ensure team responsibilities are completed in a timely manner
• Generate monthly reporting package for client which includes critical date and portfolio summary reporting
• Complete an audit of works completed by JLL's Lease Administration teams
• Complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system
• Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner
• Assist in the transition of new accounts into JLL responsibility. This may include audits and process testing
• Obtain and review landlord invoices to ensure adherence to lease requirements
• Generate Accounts Payable reporting and prepare invoices for payment
• Perform Accounts Receivable reporting
• Generate Accounts Receivable reporting and communicate with client on outstanding payments
• Complete all duties with a focus on cost avoidance for our clients
• Obtain, track and report on Insurance and Security deposit matters (where applicable)
• Communicate with clients, landlords and tenants when required
• Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies
• Prepare monthly client invoices  (where applicable)
• Generate client aging reporting and liase with clients to ensure fee collection (where applicable)
• Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks
• Training of new staff members when required

Best practices

• Develop and maintain a library of best practice policies and procedures relating to lease administration (where required and in consultation with the Operations Manager – Lease Administration);
• Develop and maintain standard checklists, templates, work flows and documentation for use for each client (where required and in consultation with the Operations Manager – Lease Administration);

Performance objectives

• To deliver exceptional Lease Administration services to JLL clients
• To cross-check and verify abstracts and system data;
• To audit and review system reports and system data for accuracy

• To deliver relevant and accurate reporting to JLL clients

Key skills

• Strong attention to detail and good organizational, interpersonal skills required;
• Knowledge of real estate leases and accounting would be useful;
• Demonstrated ability to maintain and manage accurate data;
• Demonstrated ability to prioritise work within tight operational and financial deadlines;
• Good interpersonal skills to operate as a pro-active member of a small core team;
• Positive approach to meeting clients’ needs;

Employee specification

• University graduate (Commerce / Finance Background) or equivalent work experience in lease administration;
• A minimum of 3-5 years’ industry experience required either in the corporate environment, third party service provider or as a consultant;
• Sound computer skills in Microsoft Word and Excel;
• Experience in using a property management/lease administration system.

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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