The analyst is an executive role assisting Manager and Assistant Manager by (a) preparing draft secretarial documents, board minutes/resolutions, regulatory forms (b) updating Corporate records and database (c) ensure all secretarial compliances/filings are done within statutory deadlines; (d) maintain and update work trackers on regular basis.
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Job Description:
Perform draft Secretarial documents as per Secretariat processes with diligence for all group entities.
Monitoring and seeking confirmation of overseas secretarial compliances from local service providers (Cyprus, US, Poland, Switzerland, Germany, South Africa, India, Bulgaria, Hongkong, IOM, Dubai and Libya)
Responsible for end-to-end closure of corporate secretarial tasks within agreed SLAs
Keep a close watch on the progress of various secretarial tasks of Secretariat Team by creating and updating work trackers regularly
Cross handling tasks and multi-tasking activities to ensure diverse learning experience
Be proactive on issues and challenges faced at workplace
Maintain up to date corporate records and support statutory audit
Maintaining and circulating monthly Secretarial updates, Group Structure and reports to leadership team
Perform detailed Healthchecks and Entity due diligence for all special projects (Internal SPA, BTA, Disposals etc)
Perform maker-checker process for all secretarial compliances and regulatory filings without fail
File Annual Returns for all UK and Irish entities, Stamp Duty Relief for UK and Irish companies for Internal SPA, RBO filings, PSC filings, attending all cross functional team adhoc requests
Creating PO and ensuring payments of all Secretarial Vendors/Consultants
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