Analyst, Invoice Validation

Company: 

We’re a company of people who like to forge our own path. We invented the blue jean in 1873, and we reinvented khaki pants in 1986. We pioneered labour and environmental guidelines in manufacturing. And we work to build sustainability into everything we do. Our brands stand for freedom and self-expression around the world. 
 
Where we lead, others follow. For nearly 170 years, we’ve used the strength of our brands to lead with our values and make an outsized impact on the world. We employ more than 15,000 people globally to support our great brands: Levi’s®, Dockers®, Denizen®, Signature by Levi Strauss & Co.™ and Beyond Yoga.  

we are looking for an Analyst- Invoicing Validation, in this role you responsible for ensuring accurate and timely validation of invoices against agreed-upon rates from indirect procurement teams. This role involves resolving disputes and discrepancies, ensuring timely approvals, and closely monitoring payment terms to facilitate smooth financial operations within the organization.

The primary objective of the Analyst, Invoicing Validation, is to maintain the integrity of the invoicing process by validating invoices to contractual terms, proactively identifying and resolving anomalies, and ensuring that payments are approved and processed within agreed payment terms. This role is critical in optimizing cash flow, reducing payment delays, and fostering strong relationships with suppliers.

Key Responsibilities:

• Conduct data analysis, research, and interpretation to support decision-making.
• Assist in the development of reports, presentations, and recommendations based on findings.
• Collaborate with cross-functional teams to gather information, identify trends, and assess performance.
• Maintain databases, spreadsheets, and other tools to organize and analyze data.
• Support the implementation of process improvements and efficiency initiatives.
• Stay updated on industry trends, best practices, and emerging technologies relevant to the role.

• Invoice Validation: Review and validate invoices against agreed-upon rates and contractual terms from indirect procurement teams, ensuring accuracy and compliance.
• Dispute Resolution: Investigate and resolve any discrepancies, disputes, or anomalies in invoices by coordinating with procurement teams, suppliers, and internal stakeholders.
• Approval Workflow Management: Ensure timely approvals of validated invoices by managing the approval workflow and following up with relevant stakeholders.
• Payment Monitoring: Track and monitor invoices to ensure they are processed within agreed-upon payment terms, minimizing delays and supporting timely payments.
• Data Management: Maintain accurate records of invoice validations, disputes, and resolutions, ensuring data integrity and easy access for audits or reporting purposes.
• Process Improvement: Identify opportunities for streamlining the invoicing validation process, enhancing accuracy and efficiency while reducing errors and delays.
• Collaboration with Teams: Work closely with procurement, finance, and accounts payable teams to align on processes, resolve issues, and ensure smooth payment operations.
• Reporting: Generate reports on invoicing activities, including dispute resolution progress, payment term adherence, and validation accuracy for review by management.
• Compliance and Risk Mitigation: Ensure all invoicing activities comply with internal policies and external regulations, reducing risk and ensuring financial accountability.
• Supplier Relationship Support: Collaborate with suppliers as needed to address invoicing concerns, maintaining positive relationships and supporting smooth operations.

Performance Expectations:

Invoice Accuracy Rate: Target of maintaining at least a 98% accuracy rate to minimize errors and ensure smooth payment processes.

Dispute Resolution Time : Resolve disputes within 10 business days to ensure timely approvals and prevent payment delays.

On-Time Payment Rate :Target of maintaining a 95% on-time payment rate to avoid late fees and maintain strong supplier relationships.

Qualifications and Skills:

• 1-3 years of experience in logistics, supply chain, or a related field.
• Strong analytical skills with a focus on data analysis and reporting.
• Good communication and interpersonal skills.
• Exposure to logistics service providers and supply chain management principles.
• Basic problem-solving skills with the ability to manage multiple tasks effectively.
• Understanding of regulatory requirements and compliance in logistics
• Experience with all Microsoft Applications
• Familiarity with logistics software and systems
• Advanced Excel skills

• Works under supervision and guidance, following established procedures and guidelines. Participates in data analysis projects under supervision. Assists junior analysts and team members with technical tasks.

  
  

• Communicates effectively within the team and with stakeholders. Collaborates with cross-functional teams and stakeholders to gather information and assess performance. Supports the implementation of process improvements.

  
  

• Assists in synthesizing findings and preparing reports and presentations. Focuses on executing tasks and completing assigned projects.