The job profile for this position is Administrative Services Lead Representative, which is a Band 2 Professional Career Track Role.
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Job Summary:
The Executive is responsible for sourcing, negotiating, and purchasing materials and services for the company. They will work closely with various departments to ensure timely and cost-effective procurement, maintaining strong supplier relationships, and optimizing the procurement process.
Responsibilities:
Sourcing and Supplier Management:
- Identify and evaluate potential suppliers based on quality, price, and delivery capabilities.
- Develop and maintain strong relationships with existing and new suppliers.
- Conduct supplier performance evaluations and address any issues.
- Solicit bids, undertake negotiations with vendors and finalize and obtain approvals.
Procurement Process:
- Process purchase orders and ensure timely delivery of goods and services.
- Monitor inventory levels and anticipate procurement needs by co-ordinating with different Dept’s.
- Negotiate contracts and agreements with suppliers to secure favorable terms.
- Ensure compliance with company procurement policies and procedures.
- Manage and resolve any procurement-related issues or discrepancies.
- Maintain accurate procurement records and documentation.
Cost Management:
- Identify and implement cost-saving opportunities.
- Analyze market trends and identify cost saving opportunities
- Negotiate pricing and discounts with suppliers to achieve cost reductions.
- Prepare and analyze procurement reports and budgets.
Collaboration and Communication:
- Collaborate with internal departments (e.g., production, finance, logistics) to understand their procurement needs.
- Communicate effectively with suppliers and internal stakeholders.
- Provide regular updates on procurement activities and status.
- Work with quality control to ensure purchased products meet company standards.
Compliance:
- Ensure compliance with all applicable laws and regulations related to procurement.
- Maintain ethical procurement practices
Expectations from the candidate
- Self-starter with the ability to work and lead in a fast-paced and challenging environment.
- Ability to manage multiple priorities simultaneously, with focus on accuracy and adherence to deadlines.
- Ability to manage and deliver value to stakeholders.
- Excellent communication and interpersonal skills.
Please note that you must meet our posting guidelines to be eligible for consideration. Policy can be reviewed at this link.
