Overview of the role
The position is a varied role encompassing both the role of administrative assistant, supporting the HR & Operations - Bangalore with the day-to-day of office administration and front-office reception responsibilities. · The administrative assistant/receptionist will report to the Head of Office Operations – Bangalore.
Key responsibilities ·
Managing the front office reception area.
· Ensure reception area is tidy and well maintained
· Greet visitors warmly and make sure they are comfortable
· Answering the incoming calls promptly and connect them to respective people
· Ensure receipt of magazines and newspapers for the office and ensure display of the latest version in the reception as well as removal of the outdated magazines
· Handling and registering mail and/or courier deliveries
· Distribution of incoming faxes and deliveries
· Managing meeting room requests
· Ensuring meeting rooms are kept in a tidy and professional state
· Arranging food for candidates and employees for weekend drives
· Support in the organization of office functions
· Constant touch with WTC for vendor pass and visitor pass on day to day basis.
· Supporting the HR team for weekend drive, sending candidate details to WTC for entry permission
· Managing the Access system and attendance register
· New hire support
· Tour of office for new employees: kitchen, bathrooms, meeting rooms etc.
· Procure ID, Access cards and parking cards for new joiners.
· Order business cards for new joiners and existing employees.
· Provide cupboard keys and starter kit for new joiners.
· Interacting with HDFC/ HSBC BANK manager to send execute order for opening salary account for new employees
· Off-boarding support
· Cancellation of ID, access cards and parking cards upon notification from HR department.
· Vendor management support
· Ordering and storing the Housekeeping & Stationery for the office
· Manage the night Security guard for the office
· Keep a tab of Annual Maintenance contracts for vendors
· Order and placing Fruits for the office on a weekly basis
· Day-to-day tasks to ensure upkeep and maintenance of a professional office space
· Distribution of Sodexo coupons to employees on monthly basis Candidate Attributes
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