Admin Executive

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Administrative Tasks:

• Managing and organizing office files, documents, and records.
• Handling incoming and outgoing correspondence, including emails, letters.
• Scheduling and coordinating meeting room booking in Outlook.
• Office maintenance and AMC
• Maintaining office supplies and equipment inventory.
• Assisting in the preparation of reports, presentations, and other documents.
• Providing general administrative support to the team addressing inquiries and resolving issues in a timely manner, highlighting it to facility team and seniors

Billing and Invoicing:

• Raising PO and processing invoices .
• Verifying and reconciling billing information.
• Monitoring and tracking payment status.
• Resolving billing discrepancies and issues.
• Communicating with vendors regarding billing inquiries and payment reminders.
• Collaborating with the finance department to ensure accurate and timely billing.

Data Entry and Record Keeping:

• Accurately entering and updating data in various systems and databases.
• Maintaining and organizing financial and billing records.
• Generating reports and summaries as required.

Financial Administration:

• Assisting in budgeting and expense tracking.
• Processing and reconciling financial transactions.

Requirements:

Graduate, additional qualifications in administration or finance is a plus.

Proven experience in administrative and billing roles.

Proficiency in MS Office (Word, Excel, PowerPoint) and accounting software.

Strong attention to detail and accuracy.

Excellent organizational and time management skills.

Strong communication and interpersonal skills.

Ability to multitask and prioritize tasks effectively.

Knowledge of billing and invoicing processes.

Familiarity with financial and accounting principles.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.