JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Reception/Switchboard
a) Sit in the reception to answer the phone
b) Maintain professional appearance of reception desk and lobby area.
c) Open the reception area and switchboard promptly at designated opening time and secure the switchboard and reception area after closing time.
d) Answer and direct all calls in an efficient, accurate, professional and pleasant manner.
e) Greet and assist all visitors; maintain company visitor sign in book. Assign appropriate badge per in country guidelines.
f) Report all telecommunication and data system problems to the Global IT help desk and office manager immediately.
g) Assign temporary sign in phone numbers for CISCO Phones in offices.
h) Coordinate visitor transportation requirements, such as calling for a cab
i) Assist with vendor inquiries and when instructed direct to work area.
j) Prepare and send all outgoing mail.
K) Monitoring the meeting rooms calendar and provide solutions when needed.
2) Facilities
a) Morning tasks to ensure that all meeting rooms are presentable and ready for daily meetings. Including power cords, phones etc.
b) Ensure all coffee points are ready for employees to use.
c) Ensure printers, photo copier are functional.
d) Perform other administrative support duties as required by the local facilities manager
e) Provide backup for other facility personnel as needed
f) Ensure all equipment is operational; coordinate repairs as required. Meet vendors and escort to do regularly scheduled HVAC, AV, Kitchen ….
g) Ensure kitchens and coffee points area is clean and free of debris
h) Ensure both installed AV equipment and portable equipment is functional; coordinate repairs as required. Ensure all portable projectors are stored and locked away. Before storing ensure all chords and lamps are intact.
i) Coordinate repairs within physical office space such as carpeting, repainting, lighting, per approved repair and replacement plans
j) Resolve or coordinate resolution for all facilities requests, such as temperature complaints, electricity short etc.
3) Safety & Security
a) Responsible for overall office safety & security.
b) Understand landlord and or building managers evacuation and testing of alarms process
c) Assist in coordinating programs to educate employees on building and general office emergency procedures
d) Acting on direction of Physical Security, provide assistance as required.
4) Problem solving
a) Prioritize conflicting responsibilities and schedules.
b) Report problems as required.
c) Communicate as required to the necessary parties involved.
d) In the event of a facilities emergency provide assistance as directed to achieve timely resolution.
e) Communicate closure of an issue to one’s own manager as well as the requester.
Location:
On-site –Cairo, EGYIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .
