Our client, a business owner managing four distinct companies, is seeking an experienced and detail-oriented Virtual Bookkeeper to handle financial data entry, reporting, and day-to-day bookkeeping tasks. This role requires expertise in QuickBooks, knowledge of US taxes, and the ability to manage multiple business accounts with precision and efficiency. If you are organized, proactive, and excel at managing financial processes, this role is a great opportunity to contribute to a dynamic and growing portfolio of businesses.
Key Responsibilities
Financial Data Management: Enter, categorize, and maintain financial data across multiple businesses, ensuring accuracy and completeness.
Expense Categorization: Understand the nuances of business operations to properly categorize expenses and maintain accurate records.
Reporting: Create weekly financial reports, such as cash flow summaries (cash in, cash out), and prepare monthly Profit and Loss (P&L) statements and balance sheets.
Accounts Payable and Receivable: Manage bills and invoice payments, including sending wire transfers and following up with clients on outstanding payments.
Tax Knowledge: Apply knowledge of US taxes to maintain compliance and assist with preparation for tax filings.
System Utilization: Use QuickBooks for financial management and leverage tools like Slack and Notion for communication and task organization.
What Success Looks Like
Accurate Financial Records: All financial data is entered and categorized correctly, providing a clear view of each business's financial health.
Timely Reporting: Weekly and monthly financial reports, including cash flow summaries, P&L statements, and balance sheets, are delivered on time.
Efficient Payments Management: Bills and invoices are paid promptly, and client payments are tracked and followed up effectively.
Compliance and Preparedness: Financial records are maintained in compliance with US tax requirements, and the client is well-prepared for tax filings.
Seamless Collaboration: Effective use of tools like Slack and Notion (where applicable) to communicate and stay aligned with the team.
Qualifications
Experience
2+ years experience as a bookkeeper, preferably managing finances for multiple businesses.
Strong proficiency in QuickBooks is required
Skills
Knowledge of US taxes and compliance requirements.
Expertise in financial data entry, categorization, and reporting.
Ability to create detailed financial reports, including cash flow summaries, P&L statements, and balance sheets.
Proficiency in managing accounts payable and receivable, including wire transfers and payment follow-ups.
Comfortable using a VPN for secure system access.
Familiarity with Slack and Notion is a plus but not required.
Excellent communication skills, written and verbal
Traits
Highly organized and detail-oriented with excellent time management skills.
Strong analytical mindset with the ability to interpret financial data and identify trends.
Proactive and reliable, with a commitment to accuracy and accountability.
This is an exciting opportunity to work with a client managing multiple businesses and contribute directly to the financial success of diverse ventures. If you are a skilled bookkeeper who thrives on precision and efficiency, we encourage you to apply. This role offers the chance to work in a dynamic, remote environment with opportunities for professional growth and impact.
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