Senior Payroll and Personnel Specialist

Payroll Administration:

1. Payroll Processing: Oversee the accurate and timely processing of payroll for all employees (salaried, hourly, and contract staff), ensuring compliance with company policies and applicable tax laws.
2. Tax Compliance: Ensure proper calculation and withholding of federal, state, and local taxes, and manage filings for payroll taxes, including submitting quarterly and annual tax reports.
3. Payroll Records Management: Maintain detailed and accurate records of employee earnings, deductions, bonuses, commissions, overtime, and other payroll-related data.
4. Payroll Adjustments: Handle payroll adjustments, corrections, and any discrepancies, ensuring they are resolved quickly and accurately.
5. Reconciliation: Ensure that payroll-related accounts are reconciled, including payroll liabilities and benefit contributions.

Personnel Administration:

1. Employee Records Management: Maintain and update employee records, including new hires, terminations, transfers, promotions, and salary changes.
2. HRIS Management: Update and manage employee information in the HR Information System (HRIS) to ensure accuracy and consistency in personnel data.
3. Benefits Administration: Oversee the administration of employee benefits, including health insurance, retirement plans, and other fringe benefits, ensuring employees are enrolled correctly and have access to necessary resources.
4. Compliance: Ensure compliance with labor laws and regulations in both payroll and personnel administration.
5. Employment Documentation: Handle all necessary employment documentation, such as contracts, performance reviews, and employee communications.

Employee Support and Communication:

1. Employee Inquiries: Address employee questions and concerns related to payroll, personnel records, benefits, and other HR-related matters.
2. Payroll and Benefits Education: Educate employees about the payroll process, deductions, benefits, and any changes in policies.

Reporting & Analytics:

1. Payroll Reports: Generate and analyze payroll reports for senior management, including payroll summaries, tax liabilities, and benefits contributions.
2. Auditing: Conduct internal audits to ensure the accuracy of payroll and personnel data and prepare for external audits as required.
3. Compensation Analysis: Provide reports on compensation trends and employee pay equity, ensuring the company’s compensation practices are competitive and in line with legal requirements.

Process Improvement & Projects:

1. System Optimization: Work to improve payroll and personnel systems and processes, making them more efficient, automated, and user-friendly.
2. Process Improvements: Continuously assess and recommend improvements to payroll and personnel administration practices to enhance accuracy, efficiency, and employee satisfaction.
3. Cross-functional Collaboration: Collaborate with Finance, HR, and other departments to ensure seamless integration between payroll, benefits, and other HR functions.

Education:

• Bachelor’s degree in human resources, Business Administration, Accounting, or a related field (required).
• Professional certifications related to payroll or HR (e.g., CPP – Certified Payroll Professional, SHRM-CP or SHRM-SCP) are a plus.

Experience:

• Minimum of 5-7 years of experience in payroll processing, personnel management, or HR administration, preferably in a senior or supervisory role.
• Strong knowledge of payroll software and HRIS systems.
• Thorough understanding of federal, state, and local labor laws, including wage and hour laws, tax regulations, and benefits compliance.
• Experience with benefits administration and reporting.

Skills:

• Proficiency in MS Office Suite, especially Excel (pivot tables, advanced formulas, etc.).
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• High level of accuracy and attention to detail in payroll and personnel administration tasks.
• Excellent communication skills, both verbal and written, with the ability to effectively interact with employees at all levels.
• Problem-solving skills, particularly in payroll discrepancies and personnel-related issues.

Key Competencies:

• Analytical Skills: Ability to process large volumes of data accurately, analyze trends, and prepare detailed reports.
• Attention to Detail: Ensuring that payroll, employee records, and compliance are handled with the highest degree of accuracy.
• Confidentiality: Ability to handle sensitive payroll and personnel information with discretion and in compliance with privacy laws.
• Communication Skills: Ability to clearly communicate payroll procedures, benefits information, and HR policies to employees and management.