الوصف الوظيفي
Job SummaryWe are seeking a highly organized and proactive Senior Executive Assistant to support the VP of International Operations at Integrant. This role involves a wide range of administrative, operational, and strategic tasks to ensure seamless execution of executive functions. The ideal candidate will act as a liaison between executives and teams, manage calendars, oversee audits, and streamline processes to enhance efficiency across the organization.Key ResponsibilitiesAdministrative and Executive Support Manage and organize the executive calendar, schedule meetings, and ensure deadlines are met. Coordinate and prepare agendas, minutes, and follow-ups for leadership meetings. Act as the primary liaison between the executive team and internal stakeholders. Manage confidential information and maintain discretion at all times. Process Management and Oversight Audit vacation applications, evaluations and other internal processes to ensure compliance and accuracy. Supervise and guide team members, including the Senior Office Administrator and Office Manager responsible for visa applications, medical insurance, procurement, facilities and other administrative tasks. Ensure timely completion of recurring processes, including audits and HR documentation. Communication and Coordination Follow up with managers to track progress on deliverables and provide status updates to leadership. Serve as a communication hub between the executive office and other departments, facilitating collaboration and alignment. Prepare and draft reports, presentations, and executive summaries as needed. Project and Process Optimization Lead the planning and execution of office initiatives such as audits, building renovations, and operational improvements. Coordinate and participate in offer meetings, ensuring accurate documentation and timely follow-up on decisions and next steps US Visa Applications Supervise visa application processes, ensuring accuracy in documentation and compliance with requirements. Prepare necessary letters and forms for applications. Tools and Systems Management Utilize Actiplans and Activetrack for auditing, reporting, and tracking employee data and activities. Identify opportunities to optimize workflows through effective use of organizational tools and technologies.
