Property Admin

Job Purpose

Property Admin main responsibility is ensuring the smooth and efficient operation of the FM vendor network, from onboarding and communication to invoice processing and payment. HE/she will also play a key role in maintaining accurate financial records and facilitating efficient month-end closing procedures.

Qualifications and Education:

• Bachelor’s degree in business administration or any relevant degree.
• Retail designing experience is a plus.
• Excellent interpersonal, networking and negotiation skills.

Experience:

• 1-3 years of experience in property management or any relevant field.
• Experience with SAP enterprise system is a plus.

Job Responsibilities

• Ensure accurate processing of FM vendor invoices and timely vendor payments in accordance with payment cycle.
• Proactively follow up with the FM desk on outstanding tasks and report progress. FM overdue tasks reporting progress.
• Manage open purchase orders (POs) and invoices with disputed items, driving resolution with vendors.
• Act as the primary point of contact for contractors during payment reconciliation.
• Manage the onboarding process for new FM vendors.
• Maintain effective communication with vendors regarding invoice discrepancies, payment status, and inquiries.
• Perform monthly reconciliations of accounts payable records to identify and resolve discrepancies.
• Perform monthly, quarterly, and annual close of the AP module in SAP, including Monthly AP to GL, reconciliation, schedules, and analysis, file maintenance, proper accrual of invoices and expenses.
• Collaborate with internal functional teams to streamline AP processes and ensure efficient servicing of vendor accounts.