Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. - Office/Unit/Project Description
UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. UNDP is on the ground in about 170 countries and territories, working with national counterparts on solutions to global and national development challenges, and achieve sustainable development by eradicating poverty in all its forms and dimensions, accelerating structural transformations for sustainable development and building resilience to crises and shocks.
The Government of the Arab Republic of Egypt (GoE) has hosted the 27th Conference of the Parties (COP27) to the United Nations Framework Convention on Climate Change (UNFCCC) and served as the COP President until United Arab Emirates (UAE) hosting of COP28, supporting major initiatives and negotiations track, including on the Loss and Damage Fund. Egypt is hosting in 2024 the World Urban Forum with the theme “Sustainable cities” and continue to advocate effectively for green transitions.
The United Nations Development Programmme’s (UNDP) supported GoE to increase the predictability, visibility and impact of Egypt engagement with Climate forums, prepare negotiations, build momentum and guarantee positive outcomes in collaboration with a wide range of both national and international stakeholders. These activities dovetail with UNFCCC Secretariat support and the coordinated offer by the United Nations system.
In coordination with development partners, UNDP has established a project to: i) Enhance GOE Capacities for delivery of large events; ii) Support consultations; iii) Advance and showcase initiatives for climate action. This support in 2024 will include:
- Further cementing unified climate negotiation in various forums to engage as key member of the Loss and Damage Fund Committee, to support climate priorities to be addressed at the World Urban Forum held in Cairo in November 2028, with a focus on climate security and regional cooperation.
- Carrying climate action initiatives forward incl. on Sharm El Sheikh Adaptation Agenda, Decent Life for a Climate Resilient Africa (expand models to African villages), FAST / AWARE / NWFE, Greening National Investment Plans, Climate Responses for Sustaining Peace (CRSP). This will include also technical support and advocacy on Loss and Damage, Just Transition Pathways.
- Sustaining visibility and impact (and expansion where possible) of green projects on energy, waste, water focused on replication potential and Egypt capacity and readiness to scale up.
- Documenting and communicating impact using data focused on local communities, youth and evolving mindsets.
Under the overall guidance of Egypt CO Resident Representative, direct supervision of the UNDP Deputy Resident Representative, with day-to-day collaboration with the CC Team Leader/ARR, Policy Specialist and communication team, the Project Management Coordinator will be responsible for the project’s implementation and alignment with UNDP Climate Action policies, priorities, and partnerships.
The Project Management Coordinator will oversee the coordination of all project activities, including but not limited to detailing specific components and ensuring their successful execution. The incumbent will monitor ongoing tasks, initiate any pending actions, and closely track progress to ensure timely delivery and alignment with project objectives. Additionally, the Project Management Coordinator will ensure the efficient operational and financial closure of the project, which includes overseeing the terminal evaluation, facilitating the EU cost verification mission, preparing detailed narrative reports for the donors, and finalizing the project’s financial report.
2- Scope of Work
Lead, manage, and coordinate the development and implementation of effective project planning
- Lead strategic planning for the project as well as formulation and periodic revisions of the project’s annual work plan (AWP), including plans for budget, with CC/Environment Programme Specialist and other programme staff.
- Lead development of detailed implementation plans. Translate project’s planned activities into detailed interventions and budget.
- Plan and support sourcing of service providers under guidance from CO teams and procurement unit
- Support to coordination of project team through provision of guidance, ensuring compliance with UNDP rules and regulations.
- Ensure proper execution of all administrative activities associated with project implementation, including mobilizing goods and services, preparing Terms of Reference, completing contracting processes, recruiting/selecting consultants and experts, and managing financial arrangements/transactions and their correct authorization.
- Manage and monitor project risks
- Ensure all project interventions integrate a gender equality perspective/gender equality mainstreaming.
Liaise with relevant UNDP internal partners as well as external partners to deliver support
- Prepare background documentations for CO Senior Management as is relevant to the project
- Identification and synthesis of best practices and lessons learned
- Provide advice on project orientations and activities based on global context updates and support communication to stakeholders
- Contribute to organization, management and coordination of, project board meeting, etc.
Ensures effective monitoring and communication of the project activities:
- Coordinate with communications staff on UNDP interventions, data and content for social media, websites, displays, and campaigns
- Lead the implementation of project monitoring, evaluation, and results framework to identify plan deviations and other problems; and make needed course corrections within agreed upon tolerances to achieve results.
- Track performance indicators, targets and milestones and report on results and funds use. Internal and for project partners
- Ensure project reports capture results, lessons learned and good practices for possible wider application.
- Support audit and /or the final project evaluation requirements
- Coordinate the preparation of corporate, donor and government reports in line with the reporting schedule and UNDP and donor requirements. Ensure provision of ad hoc reports and information requested by relevant entities
- Perform any other responsibilities as requested by CO Management
Ensure a smooth and successful project closure
- Operational and Financial Closure: Oversee the complete operational and financial closure of the project, ensuring that all activities comply with UNDP regulations and donors’ requirements.
- Final Reporting: Prepare and submit comprehensive narrative and financial reports for the donors by agreed deadlines, ensuring accuracy and alignment with project objectives.
- EU Cost Verification Mission: Facilitate the EU cost verification mission, collaborate with internal teams to ensure that all financial and operational documentation is complete and ready for scrutiny as needed.
- Terminal Evaluation: Oversee the terminal evaluation process, coordinating with relevant stakeholders, providing necessary data, and ensuring the timely completion of the evaluation.
- Knowledge Transfer and Documentation: Ensure that all project documentation, including lessons learned, best practices, and recommendations, is systematically compiled and shared with relevant teams and stakeholders, ensuring that key insights and knowledge gained during the project are retained and accessible for future initiatives.
- Stakeholder Communication: Maintain clear and ongoing communication with donors, partners, and stakeholders throughout the closure process. Provide regular updates on progress and ensure that any final reporting or evaluations are shared in a transparent and timely manner.
- Post-Project Follow-up: Address any post-closure follow-up responsibilities, including monitoring or reporting commitments that may extend beyond the formal project end date. Ensure that all obligations to donors and stakeholders are met after the official closure.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
3- Institutional Arrangement
The Project Manager/Coordinator works under the general supervision of Deputy Resident Representative and collaborates closely with CC/Environment Programme Specialist, Policy and Partnerships Specialist, and other Programme staff, and national counterparts.
4- Competencies
Core Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity
Cross-Functional & Technical competencies (insert up to 7 competencies) Thematic Area Name Definition Business Direction & Strategy
Strategic Thinking
- Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions;
- Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP.
Business Direction & Strategy System Thinking
- Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Business Development Knowledge Facilitation
- Ability to animate individuals and communities of contributors to participate and share, particularly externally
Business Management Project Management
- Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific goals
Business Management Communication
- Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
- Ability to manage communications internally and externally, through media, social media, and other appropriate channels
Partnership management Relationship Management
- Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding
5-
Minimum Qualifications of the Successful NPSA Minimum Education requirements - Advanced university degree (master's degree or equivalent) in Business, Public Administration, Development, Climate Change, Economics, Engineering, Environment, Natural Resources Management or related field is required, or
- A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Minimum years of relevant work experience - Minimum of 5 years (with master’s degree) or 7 years (with bachelor’s degree) of relevant experience at the national or international level in financial management, project management or relevant related field is required
Required skills - Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.
- Knowledge and experience in project management is requirred
Desired skills in addition to the competencies covered in the Competencies section - Knowledge of emerging disciplines for inclusive growth and/or related innovations is desirable
- Previous experience handling projects with the European Union and other donors is desirable.
- Proven Project management skills
- Previous experience with UN project is desirable
- Previous work experience with the government is an asset
- Proven communication and analytical skills-experience
Required Language(s) - Fluency in English and Arabic, both spoken and written, is required.
Professional Certificates N.A 6- The following documents shall be required from the applicants: - Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
- A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
- Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns, or other materials.
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Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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