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Project Administrator
locationsCairo time typeNa pełny etat posted onOpublikowano 17 dni temu job requisition idR0642298
Job Description:
• Providing the personal link to Installation Department in the absence of the particular Supervisor required by a customer.
• Responsible for ensuring important communications are sent to customers and suppliers when requested by Supervisors who may not have access to either relevant information or communication link due to being occupied by site activities
• Ensuring supervisors are aware of timely reporting requirements, schedules and meetings set by the Installation manager
• Collating end of project documentation for submission to Customer, Maintenance and Archives
• Monitoring the project schedule (e.g. expiring S-plan milestones) for helping to maintain the project plan and notifies Project Manager about the need to update schedules
• Supporting Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, preparing documentation for the right stakeholders and ensuring that all documentation is available when needed and correctly archived
• Monitoring invoicing status vs. billing plan and reports deviations. Verifies collection and reports deviations, preparing status information for forecast reviews and for contacting customer when issues are found.
• Updating cost forecast with actuals and incoming invoices. Ensuring that revenue and cost forecasts are updated monthly, and always before S-plan milestones 2z, 3c and 5, and that relevant guidelines regarding forecast change approvals are followed
• Is responsible for the correct creation in the system of the PRs upon Supervisor and Project Manager request, ensuring all needed information is filled in. Contacts Purchasing Coordinator for clarification when needed.
• Based on Supervisor input, s/he is responsible for ensuring that the labor is accurately planned before installation activities are performed, including the correct creation of subcontracting PRs and the correct planning of the installation hours by KONE fitters and testers in the corresponding activities in the system.
• Participating, as needed, in the Pre-Delivery Review and is responsible for the correctness of the cost planning in order to have a correct start of PoC (Percentage of Completion) Revenue Recognition at MS3c confirmation.
• Supporting Supervisor with the document management of the fitters and subcontractors in coordination with the Installation Resource Manager
• Handling project’s requests for logistics needs and supports PM and Supervisor in this task, coordinating with Logistics Coordinator.
• Is responsible for use of correct activities and cost elements in the booking of actual costs
• Checking invoices without POs/GRs, books against planned primary costs
• Is responsible for administration of change orders / variation sales, ensuring timely handling of contract changes including performing correct order registration and booking in the system and ensuring appropriate communication of changes across all relevant FL and SL functions.
• Is responsible for handling the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation related to these
• Compiling end of project documentation sets for submission to Customer, Maintenance and for archiving.
• After the pre-closing review, in coordination with Project Manager and Supervisor, s/he is responsible for setting in the system the accurate planning of the remaining costs for an accurate creation of Late Costs plan.
• Responsible for ensuring correct system status management for sales recognition of the orders, for their closing and for preparing them to be archived
Team Leaders oversee the work of his/her team members and contributes to the Delivery organization’s success in an effective and consistent way and according to established guidelines and budgets.
• Updating schedules and milestones to SAP
• Registering handovers to customer and maintenance
Requirements:
Bachelor’s degree in Finance/ Accounting Minimum 2 years of experience in a similar role SAP Experience Excellent command in Excel Good English Language
W firmie KONE koncentrujemy się na budowaniu innowacyjnej kultury współpracy, w której cenimy wkład każdej osoby. Zaangażowanie pracowników jest dla nas kluczowym obszarem zainteresowania. Zachęcamy do uczestnictwa i dzielenia się informacjami oraz pomysłami. Zrównoważony rozwój stanowi integralną część naszej kultury i codzienności. Stosujemy etyczne praktyki biznesowe oraz dążymy do rozwoju kultury współpracy, w której współpracownicy ufają sobie wzajemnie i darzą się szacunkiem, a dobre wyniki znajdują uznanie wśród współpracowników. Jako doskonałe miejsce pracy z dumą oferujemy szeroki zakres możliwości, które ułatwią osiągnięcie celów zawodowych i osobistych oraz umożliwią zdrowe, zrównoważone życie.
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