Child Safeguarding
Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ORGANISATION PROFILE / PROGRAMME SUMMARY:
Save the Children International is the world’s leading independent organization for children. We work in 117 countries and work, together with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.
In Egypt, Save the Children International has been working to ensure that children’s rights are respected, protected and promoted since 1982. We carry out both long-term development work and, more recently emergency humanitarian work.
This project aims that children and youth in vulnerable situations have their rights respected and possess sound self-reliance capacities that allow them to improve their life perspectives. It will also target national and community organizations to enable them to provide effective protection and self-reliance services for children and youth.
ROLE PURPOSE:
This position will be accountable for ensuring cost-effectiveness and efficiency of operation through the management of various functions of the operational aspects of this project in coordination with finance, HR, admin and procurement units.
S/he will be responsible for implementing daily tasks to ensure that the project meets its targets abiding by SCI’s related policies and procedures. S/he will provide administrative support to the office and field staff.
S/he will be primarily responsible for managing the administrative and logistical tasks of SCI hub, including developing day-to-day operating procedures for the hub and supporting the technical staff by accomplishing of administrative tasks. This post requires a high level of coordination with other projects.
SCOPE OF ROLE:
Reports to: Project Manager
Staff directly reporting to this post: 1 hub admin, 1 office helper, 1 security guard, 1 volunteer.
Field Travel: The position holder is expected to spend at least 50% of his/ her time in the field int Greater Cairo governorates.
KEY AREAS OF ACCOUNTABILITY:
Operations Planning and Implementation:
· Work closely with the project manager to develop the operational project work plans;
· Lead and oversee all the preparation of project planning events and gathering including schedule, materials, logistics and any other related tasks;
· Providing regular updates and reports for the project manager on progress against the plan;
· Organize and maintain project files; maintain electronic and paper records;
· Conduct any other relevant tasks requested by the Project Manager.
Hub related tasks:
· Support SCI team based in the hub with all administrative and logistical tasks.
· Ensure all hub schedules are updated.
· Responsible for coordinating between the different projects operating in the same hub and scheduling activities taking place at the hub during working hours.
· Responsible for the office management of the hub, ensuring main office and kitchen supplies are available.
· Keep a record of the hub assets.
· Support the program in organizing training, workshops, open days, and other events in the field, as deemed necessary.
· Ensures that beneficiaries’ data are kept confidential and in line with data protection policies. •
· Ensure the presence of complaint mechanisms in the hub.
Budget monitoring and control:
· Update the budget tracker with all the projects expenses and compare it with the GL and BVA
· Revise the GL and BVA after the soft and hard close to ensure all the project expenses have been recorded correctly.
· In coordination with the Project Manager, develop the budget forecast for the project with the project team.
· Oversee the timely preparation and submission of the advances and monthly cash requests;
· Manage cash flow, program advances and cash request projections for all program expenditures;
· Develop documentation and tracking tools for project financial requests and follow up on payment release and settlement according to SCI regulations and policies;
· Ensure that activities are implemented in accordance to the Plan of Action (PoA) and in a timely mannerand in line to project budget along with the project manager’s guidance.
· Issuing timely payments to the field team members and supervising the settlement of open advances;
Procurement and administration:
· Develop the project annual procurement plans in coordination with the project team and as per the project work plans.
· Oversee the procurement processes and ensure compliance and filing of required documents in accordance with Donor and SCI policies in collaboration with the procurement department;
· Ensure the quality of the services and goods before the delivery by the vendors;
· Prepare all the supporting documents and specs. needed as per SCI regulations and policies
· Provide regular update on the status of the procurement to the staff member in charge;
· Support the project team in organizing trainings, workshops and other events in the field, as deemed necessary.
Staff Management:
· Provide supervision, coaching and support to the hub receptionist, security guard and office helper as per SCI policy and schedule;
· Follow up and ensure the effectiveness and efficiency of work performed and give constructive feedback.
Safety and security focal point responsibilities:
• Timely responding to reported security incidents and timely reporting to the Safety & Security Managerand Project manager.
• Act as a focal point to resolve operational conflicts.
In case of Emergency:
• Promote children's rights, contributing to their well-being and protection in times of emergencies, guided by humanitarian principles and code of conduct.
• During emergencies, he/she should act in a way that facilitates SCI’s response to emergencies, giving priority to all assigned.
• Be prepared to support SCI interventions in response to emergencies and show needed flexibility.
General:
• Demonstrate leadership in relation to Save the Children policies and practice with respect to safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Comply with Save the Children policies and practices with respect to safeguarding policy, code ofconduct, health and safety, equal opportunities and other relevant policies and procedures.
SKILLS AND BEHAVIOURS:(our Values in Practice)
Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving results together with children and role modeling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
• Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding
Ambition:
• Sets ambitious and challenging goals for self and team, takes responsibility for own personal development and encourages the team to do the same
• Widely shares personal vision for Save the Children, engages and motivates others
• Future oriented, thinks strategically and on a global scale
Collaboration:
• Builds and maintains effective relationships, with own team, colleagues, members, donors and partners
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to
Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks
Integrity:
• Honest, encourages openness and transparency
• Always acts in the best interests of children
QUALIFICATIONS AND EXPERIENCE
• Bachelor’s level degree in a relevant subject (Business Administration, PR or equivalent field experience).
• 4-5 years of experience, including INGO with Previous experience in procurement and finance.
• Excellent communication and interpersonal skills and ability to work collaboratively as part of a team.
• Excellent organizational and planning skills, attention to details and the ability to manage time and prioritize tasks under pressure.
• Demonstrated ability to coordinate between several projects.
• Demonstrated ability to work with highly vulnerable groups, being familiar with the refugees’ andmigrants’ context is a plus.
• Previous management experience is preferable.
• Excellent knowledge of computer programs (Excel, Spreadsheets, accounting programs, etc).
• Excellent language skills in both English and Arabic (written and verbal) is required.
• Strong organizational skills;
• Flexibility, ability to multi-task, meet deadlines and set priorities; • Experience in financial accounting and administration (preferably in a similar setting);
• Good knowledge of child safeguarding will be an added advantage; and Commitment to Save the Children values.
• Awareness of the security context and political situation in Egypt for refugees.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety:
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy