Position Description
Office Manager Office Location Alexandria Job Code 2046 # of openings 1About the Role – Executive Assistant and Office Manager
As the face of our office, you'll be the key point of contact for visitors, coordinate events and meetings, and ensure everything runs smoothly behind the scenes. You'll also provide crucial support to the CEO, handling travel arrangements, diary management, and meeting preparation. This role is perfect for someone who thrives on variety and is eager to put their personal stamp on office management.
Key Responsibilities
EA & CEO Support
Serve as the central point of contact for communications to the CEO’s office. Attend weekly management meetings, capturing and distributing action items. Track and follow up on the progress of tasks allocated by the CEO. Organise travel arrangements for the CEO and broader team. Plan and execute Senior Leadership Offsites and events.
General Administration
Provide administrative support to the executive team and various departments. Manage expense processing and oversee the organization of senior management events and conferences. Collaborate with the Finance team to handle property invoicing.
Office Management
Oversee the Reception area, welcoming internal and external visitors. Maintain office safety and security protocols. Manage office supplies, kitchen requirements, and receive deliveries. Keep the Procedures Manual up-to-date.
Building & Maintenance Coordination
Assist with managing external contractors responsible for building maintenance. Coordinate repairs, upgrades, and workspace planning, ensuring Health & Safety standards are met. Handle building requests from tenants and attend monthly property meetings. Manage visitor parking and assist with building evacuations and training.
Employee Engagement
Drive People and Culture events and initiatives, including the Alexandria Engagement Club. Organise Town Halls and other team events. Support onboarding processes for new team members.
Project Management
Support TreadRight® projects and upload regional data into the system. Assist with global projects as needed.
What We're Looking For
Experience in office administration, personal assistant, or secretarial roles. Proficiency in taking, collating, and distributing meeting minutes. Strong event planning and organisational skills. Proven ability to multitask, prioritise, and work efficiently under pressure. Expertise in Microsoft Word, Excel, and PowerPoint. High attention to detail and accuracy. Excellent written and verbal communication skills. A friendly, approachable demeanour with a passion for helping others. Adaptability and a collaborative spirit. A strong focus on exceptional customer service. Above all, a Team Player mindset!
Enjoy 2 days of paid volunteer leave annually, supporting causes you care about. Access 12 weeks of paid parental leave (eligibility criteria apply). Participate in 2 team engagement days each year to connect and have fun with your colleagues. Benefit from travel discounts for you and your friends and family. Take advantage of retail and wellbeing discounts. Thrive in a fun, dynamic culture filled with people who share your passion for travel.
AAT Kings Group is comprised of AAT Kings, Inspiring Journeys (IJ), SEIT and Down Under Tours (DUT). AAT Kings Group operates leading tour brands across Australia and New Zealand - with Guided Holidays (across AAT and IJ), Day Tours (across AAT, SEIT and DUT) and Short Breaks (across AAT and DUT), we explore the amazing landscapes and wonderful culture of Australia and New Zealand with thousands of guests each year. When you join AAT Kings, you’re not only part of our century-old heritage, but are welcomed into just as many years of experience in The Travel Corporation where the philosophy is to create enriching experiences for travellers by combining an unbeatable mix of exceptional service and quality at great value.
With over 100 years of experience in the travel industry, our ethos of being ‘Driven by Service’ ensures we keep our values of passion, people and purpose at the heart of everything we do - designing and running immersive, innovative and responsible travel experiences for our guests across 70 countries.
Partnering with TreadRight, we ensure that we MAKE TRAVEL MATTER ® by having a positive impact on the people and communities we visit, protecting wildlife and marine life, and caring for the planet we call home.
