Office Manager

Code 81 is established in 2023, CODE81 operates autonomously from within the Technology Cluster of Ghobash Group as a highly agile services driven organization, committed to enabling future thinkers.

• Oversee daily office operations to ensure efficiency and productivity.
• Manage office supplies inventory and place orders as necessary.
• Coordinate maintenance and repairs for office equipment and facilities.
• Supervise administrative staff and provide support as needed.
• Organize and schedule meetings, appointments, and travel arrangements.
• Maintain office policies and procedures, and ensure compliance with company standards.
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
• Facilitate onboarding and training for new employees.

Procurement:

• Develop and implement procurement strategies to ensure cost-effective purchasing.
• Source and evaluate suppliers, negotiate contracts, and manage vendor relationships.
• Prepare and process purchase orders and requisitions for supplies and equipment.
• Monitor and manage inventory levels to prevent shortages or overstock.
• Review and analyze purchase requests and make approval decisions based on company policies.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Ensure compliance with procurement policies, procedures, and regulations.
• Collaborate with various departments to determine procurement needs and requirements.

Financial Management:

• Assist in budget preparation and expense management activities.
• Process invoices, ensure timely payments, and reconcile accounts.
• Maintain accurate records of financial transactions related to office management and procurement.

• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• Proven experience in office management and procurement, preferably in a similar role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and negotiation skills.
• Proficiency in Microsoft Office Suite and familiarity with procurement software.
• Ability to work independently and handle confidential information with integrity.
• Strong problem-solving skills and the ability to make sound decisions under pressure.
• Knowledge of procurement best practices and market research.

Preferred Qualifications:

• Certification in procurement (e.g., CPSM, CPPB) is a plus.
• Experience with ERP systems or other procurement and inventory management tools.
• Familiarity with contract law and risk management in procurement.

Languages/Technologies: Java/J2EE, ReactJS, JQuery, JSON, HTML, JavaScript, CSS, PLSQL. Additional: Angular 7, VueJS, AngularJS. Frameworks: Spring Boot, Spring 4(MVC, ORM, AOP, SECURITY, Batch), Struts 2, Hibernate 3+. Database: Oracle 19c. Web Services: RESTful Web Services (JAX-RS), SOAP, JSON. Build Tool: Maven. Version Control : Bit Bucket. Development Tools: Eclipse STS, Jira, Tibco Jasper Report. Application Server: WebLogic Application server, Apache Tomcat Testing: Junit.