Rekrut is hiring for one of our Clients "GEOMATEX" an experienced Office Admin to join their dynamic team. As an Office Admin you will be responsible for: Provide Administrative Support ● Provide general administrative support such as greeting visitors, answering phones, responding to emails, handling correspondence, and managing office supplies. ● Enter and maintain data in databases, spreadsheets, and other systems. ● Organize and maintain records, files, and documents in a systematic and efficient manner. ● Assist with office management tasks such as maintaining office equipment, coordinating repairs and maintenance, and ensuring the cleanliness and organization of the office space.
Scheduling and Coordination ● Schedule appointments, meetings, and events. Coordinate logistics for meetings, including booking rooms, arranging catering, and preparing materials. ● Make travel arrangements for employees, including booking flights, hotels, and transportation. Prepare travel itineraries and ensure compliance with travel policies and procedures.
Document Management ● Draft and format documents, reports, presentations, and other materials. ● Proofread and edit documents for accuracy and clarity.
Communication and Stakeholder Interaction ● Communicate with internal and external stakeholders, including employees, clients, vendors, and visitors. ● Handle inquiries, provide information, and relay messages as needed.
Expense Reporting ● Assist with expense reporting and reimbursement processes. Collect receipts, reconcile expenses, and prepare expense reports for approval. Qualifications and Experience: ● A bachelor's degree in business administration, management, or a related field. ● 0-2 years of relevant experience. ● Proficiency in computer applications such as Microsoft Office (Word, Excel, PowerPoint, Outlook). ● Very Good written and oral command in English and Arabic ● Strong organizational, time management, and attention to detail skills. ● Excellent communication and teamwork skills. Working Conditions:
Working Hours: Flexible Hours from 8-10 AM to 4-6 PM
