HR Compensation and Payroll Specialist

The HR Compensation and Payroll Specialist is responsible for managing the compensation structure, administering payroll, and ensuring compliance with legal and regulatory requirements related to compensation and payroll practices. This role works closely with HR, finance, and other departments to ensure timely and accurate payroll processing, benefits administration, and the alignment of compensation structures with the organization’s goals and policies.

Payroll Administration:

1. Payroll Processing: Ensure accurate and timely processing of payroll for all employees, including regular salaries, overtime, bonuses, commissions, and other forms of compensation.
2. Timesheet Management: Oversee the collection and review of employee timesheets and attendance records to ensure that payroll is calculated correctly, including deductions and adjustments.
3. Compliance: Ensure that payroll processing is compliant with federal, state, and local tax laws, labor regulations, and company policies. Keep up to date with tax law changes and other regulatory requirements.
4. Employee Pay Inquiries: Address and resolve any payroll-related questions or issues raised by employees, including discrepancies in pay, deductions, and benefits.
5. Tax Filing: Prepare and submit payroll tax filings, including payroll taxes, tax reports, and any other required documentation.

Compensation Management:

1. Salary Structure: Assist in the development and maintenance of the company’s compensation structure, ensuring internal equity and external competitiveness in alignment with the company’s compensation strategy.
2. Compensation Analysis: Conduct regular salary bench-marking, market analysis, and internal compensation audits to ensure the company’s compensation packages are competitive and equitable.
3. Bonus & Incentive Programs: Administer incentive programs, commissions, bonuses, and other forms of compensation, ensuring that they are aligned with company objectives and employee performance.
4. Salary Adjustments: Process salary increases, promotions, and adjustments, and ensure they are properly documented and compliant with company policies.

Benefits Administration:

1. Benefit Enrollment: Support employees in enrolling in health, dental, retirement, and other benefit programs, ensuring that benefits are accurately reflected in payroll.
2. Benefits Compliance: Ensure the company’s benefits program complies with relevant legislation (e.g., ACA, COBRA, HIPAA, FMLA) and update programs as necessary to maintain compliance.
3. Benefit Deductions: Oversee the proper deduction of benefit contributions (e.g., premiums, retirement contributions) in employee payroll.

HR Data Management & Reporting:

1. Payroll Data Entry: Maintain accurate records for all payroll data, including salaries, deductions, bonuses, and employee status changes.
2. Reporting: Generate and review payroll and compensation reports, analyzing trends and making recommendations for improvements.
3. Compensation Reporting: Prepare and submit reports related to compensation analysis, pay increases, bonus distributions, and other compensation-related data to HR and senior management.

Audit & Compliance:

1. Internal Audits: Conduct periodic payroll and compensation audits to ensure accuracy, identify discrepancies, and ensure compliance with company policies and legal requirements.
2. Government Filings: Ensure timely and accurate filing of government-required reports (e.g., IRS filings, EEO-1, labor reports).
3. Labor Law Compliance: Stay informed of changes to labor laws, tax laws, and compensation regulations to ensure company practices comply with all relevant laws and regulations.

Employee Relations & Support:

1. Employee Communication: Act as the point of contact for employee inquiries regarding compensation, payroll issues, benefits, and general HR-related concerns.
2. Employee Records: Maintain accurate and up-to-date employee compensation records, ensuring confidentiality and compliance with data protection laws.
3. Conflict Resolution: Address and resolve compensation and payroll-related discrepancies or concerns raised by employees, in coordination with HR and other departments as needed.

Education:

• Bachelor’s degree in human resources, Business Administration, Accounting, or a related field (required).
• Professional certifications such as Certified Payroll Professional (CPP) or similar compensation-related certifications are preferred.

Experience:

• 3-4 years of experience in payroll administration, compensation management, or human resources, preferably in a mid-to-large organization.
• Experience with payroll software.
• Knowledge of compensation structures, benefits, and payroll tax compliance.

Skills:

• Strong understanding of payroll processes, compensation structures, and benefits administration.
• Knowledge of federal, state, and local labor laws related to payroll, tax regulations, and compensation.
• Excellent attention to detail and accuracy in data entry and reporting.
• Strong analytical and problem-solving skills, especially in handling payroll discrepancies or complex compensation issues.
• Proficient in Microsoft Excel and other payroll or HR software.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.

Key Competencies:

• Confidentiality: Ability to handle sensitive payroll and compensation information with discretion and professionalism.
• Compliance & Accuracy: Ensuring adherence to all legal and regulatory requirements and maintaining accuracy in all payroll-related processes.
• Problem-Solving: Ability to address payroll discrepancies, compensation issues, and other employee concerns efficiently.
• Attention to Detail: Accuracy in processing payroll and handling employee compensation-related matters.
• Time Management: Effecti