The Office Administrator will be responsible for ensuring the smooth operation of our office by performing a variety of administrative tasks. This role involves managing office supplies, scheduling meetings, coordinating with other departments, and providing general support to our staff. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask effectively.
Key Responsibilities:
Administrative Support: Provide comprehensive administrative support to ensure the efficient operation of the office.
Office Management: Manage office supplies and inventory, ensuring that the office is well-stocked and organized.
Scheduling: Coordinate and schedule meetings, appointments, and travel arrangements for staff members.
Communication: Act as a point of contact between different departments, facilitating effective communication and follow-up on departmental needs.
Document Management: Maintain and update office records, databases, and filing systems.
Customer Service: Greet visitors, answer phone calls, and handle general inquiries in a professional and courteous manner.
Event Coordination: Assist in planning and organizing company events, meetings, and conferences.
Financial Tasks: Assist with basic bookkeeping tasks, such as processing invoices and managing petty cash.
Manage all accounting transactions,Prepare budget forecasts,Publish financial statements in time,Handle monthly, quarterly and annual closings
Reconcile accounts payable and receivable,Ensure timely bank payments
Compliance: Ensure compliance with company policies and procedures, maintaining confidentiality where necessary.
Problem Solving: Address and resolve any administrative issues or challenges that arise.
Requirements
Qualifications:
Experience: Minimum of 2 years of experience in an accounting role.
Education Bachelor degree in accounting or related; additional qualifications in Office Administration or related fields are a plus.
Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Communication: Excellent verbal and written communication skills.
Organizational Skills: Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
Attention to Detail: High level of accuracy and attention to detail.
Interpersonal Skills: Strong interpersonal skills, with the ability to work well in a team and collaborate with various departments.
Problem-Solving: Proactive and able to solve problems independently.
