Executive Secretary

Accor Hotels and Resorts

Main Responsibilities:

·        Support executive-level in a variety of administrative functions and coordination with managers for any topics or issues as necessary.

·        Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

·        Perform secretariat duties in arrangements for company board meetings, executive committee meeting and general meetings for shareholders and liaison with shareholders and directors.

·        Perform secretarial and administrative duties such as handling telephone calls, managing schedules and daily appointments, arranging meetings, recording minutes, translation.

·        Correspondence with external parties, visitor management and arranging flight, accommodation and meal bookings.

·        Organize management’s filing and documentation effectively and maintain professionalism in handling of confidential and sensitive business information at all times on all matters.

·        Maintain electronic and paper records ensuring information is organized and easily accessible.

·        Attend meetings and keep minutes.

·        Take minutes, check correctness and presentation before distributing and filing according to the supervisor’s discretion.

·        Ensure meeting minutes be dispatched/out with

• Bachelor's degree in related fields
• Minimum 3 year experience in executive secretarial work with international companies
• Excellent language communication skills - both English and Thai
• Computer literate (Outlook, Word, Excel and PowerPoint)
• Effective telephone communication skills
• Internet and technology savvy
• Thai Nationality