Administrative Support: Provide comprehensive administrative support to the executive team, including managing schedules, organizing meetings, and preparing meeting agendas.
Communication: Serve as the primary point of contact for internal and external communications, including answering phone calls, responding to emails, and managing correspondence.
Documentation: Prepare and review documents, reports, and presentations for the executive team. Maintain accurate records and filing systems.
Meeting Coordination: Schedule, coordinate, and facilitate meetings, ensuring all necessary materials are prepared and distributed in advance. Take and distribute meeting minutes.
Travel Arrangements: Arrange and manage travel itineraries, accommodations, and transportation for the executive team.
Office Management: Oversee office operations, including managing supplies, equipment, and facilities. Coordinate with IT and other departments to ensure smooth office functioning.
Project Assistance: Assist with special projects and initiatives as required by the executive team. Conduct research and compile data to support decision-making.
Confidentiality: Handle confidential information with discretion and maintain a high level of professionalism at all times.
Qualifications:
Education: Bachelors degree in Business Administration, Management, or a related field preferred.
Experience: Proven experience as an executive secretary, administrative assistant, or similar role. Experience in a corporate setting is highly desirable.
Skills:
Exceptional organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to prioritize tasks and work independently.
Attention to detail and problem-solving abilities.
Professional demeanor and ability to handle sensitive information discreetly.
Personal Attributes:
Proactive: Ability to anticipate the needs of the executive team and act accordingly.
Reliable: Demonstrates dependability and a strong work ethic.
Adaptable: Able to work in a fast-paced and dynamic environment.
اطلب مساعدة الخبراء لكتابة سيرة ذاتية مميزة.